Executive Office Assistant

Confidential Jobs; Grove City (Mercer County); On-site; USD 42,000 - 64,000; Full time

Job summary

Confidential Jobs is seeking an Executive Assistant to provide high-level administrative support to senior leadership within a professional services organization in the regional area. This role manages executive communications, coordinates schedules and client interactions, and ensures smooth daily operations.

The position plays a critical role in client service excellence, enabling leadership to focus on strategic priorities and effective office management in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree preferred.
• 1–3 years of admin/exec support experience preferred.
• Experience in a professional services environment is a plus.

Responsibilities

• Serve as primary contact for executives, handling calls, messages, and correspondence.
• Coordinate and schedule appointments, meetings, and client interactions.
• Prepare, format, and type documents per staff instructions.
• Maintain and organize physical and electronic filing systems.
• Manage mail, deliveries, and office communications.
• Greet clients and visitors professionally.
• Monitor office supplies and place orders as needed.
• Protect confidentiality of sensitive information.
• Provide general office management and administrative support.

Skills

MS Office

Organization

Time management

Communication

Attention to detail

Multitasking

Discretion

Team collaboration

Education

High school diploma

Associate/Bachelor preferred

1–3 years experience

Experience in professional services

Tools

Microsoft Office Suite

Job description

The Executive Assistant provides high-level administrative support to senior leadership within a professional services organization in the regional area. This role is responsible for managing executive communications, coordinating schedules and client interactions, and maintaining efficient office operations. The position plays a critical role in ensuring smooth daily workflow, supporting client service excellence, and enabling leadership to focus on strategic priorities.

Key Responsibilities:

• Serve as the primary point of contact for executives, managing phone calls, messages, emails, and correspondence
• Coordinate and schedule appointments, meetings, and client interactions
• Prepare, format, and type documents based on executive or professional staff instructions
• Maintain and organize office filing systems, both physical and electronic
• Manage incoming and outgoing mail, deliveries, and office communications
• Greet clients and visitors in a professional and welcoming manner
• Monitor and maintain office supplies and equipment; place orders as needed
• Ensure confidentiality and proper handling of sensitive information
• Assist with general office management and administrative support tasks

Minimum Education & Experience Requirements:

• High school diploma, GED, or equivalent required
• Associate’s or bachelor’s degree preferred
• 1–3 years of administrative, executive support, or office management experience preferred
• Experience in a professional services environment (e.g., legal, financial, or corporate office) is a plus

Special Requirements:

• Ability to handle confidential and sensitive information with discretion
• Strong reliability and ability to meet strict deadlines
• Proficiency in standard office procedures and professional etiquette

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Ability to multitask and prioritize effectively in a fast‑paced environment
• Strong interpersonal skills and ability to work collaboratively with a team
• Ability to follow instructions and take direction from leadership
• Professional demeanor with a client‑focused mindset

Additional Desired Characteristics:

• Experience supporting multiple executives or a small team
• Familiarity with document preparation or administrative work in a structured environment
• Positive attitude, patience, and adaptability
• Strong problem‑solving skills and initiative
• This is an in‑office position within a professional office setting in the regional area
• Standard business hours with occasional need for flexibility based on workload