Executive Assistant

Artio Traffic Protection LLC.; Spring City (Chester County); On-site; USD 55,000 - 85,000; Full time

Job summary

Artio Traffic Protection LLC is seeking an Executive Assistant to provide high-level administrative support on-site in Spring City, PA. You will manage calendars, coordinate meetings, arrange travel, and prepare expense reports while serving as a key liaison between leadership, internal teams, and external partners.

The role requires organization, attention to detail, and strong communication skills within a safety-focused environment that supports critical infrastructure projects.

Qualifications

• Experience in executive-level administrative support.
• Strong calendar, travel, and expense management.
• Excellent written and verbal communication.
• Data entry, filing, and records organization.
• Experience with construction, utilities, or field services is a plus.
• High school diploma required; additional business admin education preferred.

Responsibilities

• Manage calendars and coordinate meetings.
• Arrange travel and prepare expense reports.
• Handle correspondence and document organization.
• Prepare presentations and reports for leadership.
• Serve as a communication link between leadership and internal/external partners.

Skills

Calendar management

Meeting coordination

Expense reports

Executive communication

Office software proficiency

Education

High school diploma

Business administration coursework

Tools

Microsoft Office

Job description

Company Description

Artio Traffic Protection LLC is a traffic control company headquartered in Allentown, PA, specializing in supporting clients in the high voltage electric sector. The company focuses on managing work zone and traffic safety needs with reliability and attention to detail. Artio operates across multiple locations in Pennsylvania and New Jersey, including Schwenksville, Scranton, Berkeley Township, Sparta, Sicklerville, Farmingdale, Branchburg, and Landisville. Team members work in a safety-conscious environment that supports critical infrastructure projects and community safety.

Role Description

The Executive Assistant role is a full-time, on-site position based in Spring City, PA. This role provides high-level administrative and executive support, including managing calendars, coordinating meetings, arranging travel, and preparing expense reports. Daily responsibilities include handling correspondence, organizing documents, maintaining records, and supporting the preparation of presentations and reports. The Executive Assistant will act as a key communication link between leadership, internal teams, and external partners, ensuring timely follow-up and efficient workflow. The role also involves anticipating executive needs, prioritizing tasks, and helping maintain organized processes that support the company’s operational and safety-focused mission.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and document preparation.
• Candidates should possess experience with Expense Reports and related executive-level financial and travel administration.
• Candidates should possess excellent Communication skills, including clear written and verbal communication and professional interaction with internal and external stakeholders.
• Candidates should possess solid Administrative Assistance capabilities, such as data entry, filing, record-keeping, and office organization.
• Relevant qualifications include strong attention to detail, ability to manage multiple priorities, and proficiency with office productivity software (e.g., Microsoft Office or similar tools).
• Previous experience supporting senior leadership or working in construction, utilities, or field services environments is beneficial.
• A high school diploma or equivalent is required; additional education in business administration or a related field is preferred.