Executive Assistant

gobravvo; Santa Clara (CA); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Stock Ownership Plan

Professional development

Job summary

gobravvo is seeking an Executive Assistant to support multiple senior leaders, streamlining schedules, coordinating travel across time zones, and handling confidential communications with discretion.

The role demands professionalism, adaptability, and a proactive mindset in a fast-paced enterprise technology environment, with opportunities to influence operational efficiency and strategic initiatives while partnering with executives and cross-functional teams.

Qualifications

• Minimum 3 years' experience providing executive-level support in a corporate setting.
• Advanced proficiency in Microsoft Outlook for calendar management and multi-time-zone scheduling.
• Demonstrated experience coordinating complex domestic and international travel with attention to detail and confidentiality.
• Strong working knowledge of Microsoft Office 365 and travel/expense tools such as Concur or similar platforms.
• Exceptional written and verbal communication skills with sound judgment and discretion.

Responsibilities

• Provide comprehensive, day-to-day administrative and operational support to senior leadership.
• Manage intricate calendars for multiple executives, including coordination across time zones and proactive conflict resolution.
• Arrange detailed domestic and international travel itineraries, including flights, accommodations, and logistics.
• Oversee expense reporting and administrative workflows, leveraging technology to streamline processes.
• Support special projects, executive communications, and stakeholder engagement while maintaining confidentiality.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Problem solving

Tools

Microsoft Outlook

Office 365

Concur

Job description

The Executive Assistant position presents a remarkable opportunity to join a well-established enterprise technology organization, providing vital support to senior leadership. As an Executive Assistant, you will play an integral role in enabling company executives to operate efficiently and effectively in a dynamic, fast-paced environment. This position emphasizes proactive partnership, operational efficiency, and an unwavering commitment to continuous improvement.

Working as an Executive Assistant offers the chance to collaborate directly with senior technology leaders, ensuring that their daily operations, schedules, and communications are seamlessly managed. You will be entrusted with high-level responsibilities that require accuracy, discretion, and a solutions-oriented mindset. The organization is recognized for its commitment to excellence, innovation, and the professional growth of its team members. If you are passionate about fostering executive productivity, adept at juggling complex priorities, and thrive in high-volume settings, consider applying for this Executive Assistant opportunity.

The city offers a vibrant, innovative business community, making it an ideal environment for administrative professionals seeking to contribute to leading-edge technology enterprises.

Executive Assistant - Summary

The Executive Assistant supports multiple senior leaders by streamlining administrative tasks, managing complex scheduling, coordinating international and domestic travel, and handling confidential communications. This role requires a high degree of professionalism, adaptability, and attention to detail. The Executive Assistant acts as a critical liaison between executives and internal/external stakeholders, ensuring priorities are addressed efficiently and confidentially.

Duties & Responsibilities

• Provide comprehensive, day-to-day administrative and operational support to senior leadership.
• Manage intricate calendars for multiple executives, including coordination across multiple time zones and proactive conflict resolution.
• Arrange detailed domestic and international travel itineraries, including flights, accommodations, and on-the-ground logistics.
• Oversee expense reporting and administrative workflows, leveraging technology platforms to streamline and automate processes.
• Support special projects, executive communications, and stakeholder engagement, maintaining strict confidentiality at all times.
• Act as a trusted gatekeeper for executive priorities, filtering communications, and ensuring timely follow-up on critical action items.
• Prepare and organize presentations, reports, and documents for meetings and strategic initiatives.
• Identify and implement process improvements to enhance administrative efficiency and executive productivity.
• Participate in team meetings, providing logistical support and recording key action items as needed.
• Maintain a positive, professional, and adaptable attitude in a high-volume, fast-moving corporate environment.

Salary & Benefits

• Competitive compensation package aligned with industry standards for Executive Assistant roles.
• Comprehensive benefits package, including medical, dental, and vision insurance.
• Access to additional benefits such as life insurance and employee stock ownership programs.
• Opportunity to work alongside industry-leading professionals and gain exposure to advanced enterprise operations.
• Long-term career growth potential within a respected technology organization.
• Dedicated engagement manager to support your success and professional development.
• Recognition as part of a company awarded for excellence in staffing and talent engagement.

Qualifications & Requirements

• Minimum 3 years' experience providing executive-level administrative support in a corporate setting.
• Advanced proficiency in Microsoft Outlook for calendar management, including multi-time-zone scheduling and conflict resolution.
• Demonstrated experience coordinating complex travel arrangements, both domestic and international, with attention to detail and confidentiality.
• Strong working knowledge of Microsoft Office 365 and familiarity with expense and travel management tools such as Concur or similar platforms.
• Exceptional written and verbal communication skills, with proven judgment and discretion when handling sensitive information.
• Ability to prioritize tasks, manage competing deadlines, and adapt quickly in a rapidly changing environment.
• Professional demeanor and capability to maintain confidentiality regarding executive and organizational matters.
• Strong organizational and problem-solving skills, with a proactive approach to identifying and implementing workflow improvements.

Ideal Candidate Snapshot

• Resourceful, highly organized, and able to anticipate the needs of senior leaders.
• Technologically savvy, with a strong command of Microsoft Office Suite and digital workflow tools.
• Demonstrates initiative and takes ownership of administrative processes from start to finish.
• Thrives in high-energy, fast-paced environments and consistently delivers high-quality results under pressure.
• Excellent interpersonal skills; capable of building positive relationships with executives, colleagues, and external partners.
• Demonstrated commitment to professionalism, confidentiality, and executive-level service.

Other Relevant Information

• The Executive Assistant position offers a unique opportunity to make a meaningful impact within a leading technology organization.
• The company is committed to fostering a diverse, inclusive, and supportive workplace environment.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
• IDR is subject to governmental recordkeeping and reporting requirements for civil rights law compliance, and provides opportunities for employees to self-identify demographic information voluntarily and confidentially.