Executive Assistant

The Calendar Group; Orlando (FL); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Comprehensive benefits package

Professional development opportunities

Job summary

gobravvo is seeking an Executive Assistant in Orlando, FL to provide high-level administrative support to a senior executive. The role involves coordinating schedules, travel, and communications across diverse businesses, organizations, and real estate interests.

You will act as a trusted liaison, anticipate needs, and maintain absolute discretion in a fast-paced, multi-entity environment with extensive domestic and international travel.

Qualifications

• Proven experience as an Executive Assistant or similar senior-level role.
• Outstanding organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High proficiency with computers and technology platforms.
• Willingness to travel internationally.
• Ability to maintain absolute confidentiality.
• Proactive, resourceful and solutions-oriented approach.
• Energetic, adaptable in a fast-paced environment.
• Experience coordinating with attorneys, accountants, property managers, vendors.

Responsibilities

• Coordinate activities across multiple business entities and properties.
• Manage and prioritize executive tasks to meet deadlines.
• Coordinate communications with attorneys, accountants, property managers, vendors, and stakeholders.
• Anticipate needs, identify challenges, and develop proactive solutions.
• Oversee complex scheduling, travel arrangements, and logistics for domestic and international trips.
• Draft, edit, and manage written communications and reports with professionalism.
• Maintain meticulous records and manage confidential information securely.
• Coordinate property management issues and vendor relationships across locations.
• Lead and support special projects, conducting research and managing external resources.
• Travel extensively with the executive as required by business needs.

Skills

Organizational skills

Project management

Communication skills

Discretion and confidentiality

Travel coordination

Technical proficiency

Tools

MS Office

Job description

The role of Executive Assistant is a pivotal position supporting a high-profile executive who oversees multiple businesses, organizations, and real estate ventures. This full-time opportunity offers a dynamic work environment where your ability to manage complex logistics, maintain discretion, and ensure seamless operations across diverse interests will be highly valued. Working as an Executive Assistant, you will serve as a central point of coordination, acting as a trusted liaison among a broad network of professionals and stakeholders.

Located in Orlando, Florida, this Executive Assistant position stands out for its exposure to a wide range of industries and responsibilities. The role involves extensive domestic and international travel, requiring adaptability, resourcefulness, and a proactive approach to problem-solving. You will be responsible for managing the executive's priorities, ensuring accountability, and delivering excellent results across all areas of responsibility. The Executive Assistant will thrive in a fast-paced, multifaceted environment and will play a vital role in supporting strategic goals.

As the Executive Assistant, your day-to-day activities will include managing complex schedules, coordinating with top-level professionals, and representing the executive’s interests with the highest level of professionalism and sound judgment. You will be called upon to anticipate needs before they arise, identify potential obstacles, and proactively develop effective solutions. Attention to detail, strong project management skills, and a commitment to confidentiality are essential attributes for success in this position.

The Executive Assistant will draft and manage correspondence, handle a variety of special projects, and ensure the smooth flow of communication across all entities. You will also be responsible for maintaining meticulous records, managing travel arrangements, and supporting the executive in every aspect of their professional and organizational endeavors. This role offers an opportunity to demonstrate your expertise in executive support, while growing your career within a challenging and rewarding environment.

Executive Assistant - Summary

• Full-time, high-level administrative support role for a multi-faceted executive.
• Based in Orlando, Florida, with significant travel requirements both domestically and internationally.
• Opportunity to work across multiple businesses, organizations, and real estate interests.
• Central point of coordination, communication, and problem-solving.

Duties & Responsibilities

• Serve as the executive’s trusted partner, coordinating activities across multiple business entities and properties.
• Manage and prioritize executive tasks, ensuring deadlines and deliverables are consistently met.
• Coordinate communications with attorneys, accountants, property managers, vendors, and other stakeholders.
• Anticipate executive and organizational needs, identifying challenges and proactively developing solutions.
• Oversee complex scheduling, travel arrangements, and logistics for both domestic and international trips.
• Draft, edit, and manage written communications, reports, and correspondence with a high degree of professionalism.
• Take thorough notes, maintain organized digital and physical records, and manage confidential information securely.
• Coordinate property management issues and vendor relationships across multiple locations.
• Lead and support special projects, conducting research and managing external resources.
• Travel extensively with the executive as required by business needs.

Salary & Benefits

• Competitive compensation: $100,000 - $150,000 per year.
• Comprehensive benefits package (details provided during the hiring process).
• Opportunities for professional development in a dynamic, multi-industry environment.
• Exposure to high-level executive decision-making and strategic planning.

Qualifications & Requirements

• Proven experience as an Executive Assistant, Personal Assistant, Chief of Staff, or in a similar senior-level support role.
• Outstanding organizational, project management, and multitasking skills.
• Exceptional written and verbal communication abilities.
• High proficiency with computers and technology platforms.
• Proactive, resourceful, and solutions-oriented approach to tasks and challenges.
• Demonstrated sound judgment and ability to maintain absolute confidentiality.
• Energetic, adaptable, and comfortable in a fast-paced environment.
• Willingness and ability to travel extensively, including international destinations.

Ideal Candidate Snapshot

• Highly organized and detail-oriented professional with a proactive mindset.
• Exceptional interpersonal and communication skills for effective stakeholder engagement.
• Demonstrated record of supporting senior executives in complex, multi-entity organizations.
• Strong ability to anticipate needs, identify potential issues, and implement solutions independently.
• Maintains the highest standards of discretion and professionalism at all times.

Other Relevant Information

This Executive Assistant role is based in Orlando, Florida, offering the benefit of working in a vibrant business community with diverse opportunities. The position provides substantial exposure to multi-industry operations, strategic planning, and executive decision-making processes.