Executive Assistant

Frontline Source Group; Florida; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Relocation assistance

401K with company match

Health, vision, and dental insurance

Job summary

gobravvo is seeking an experienced Executive Assistant to support the CEO in a high-growth, on-site role in Florida. This position requires discretion, professionalism, and the ability to manage confidential matters while ensuring the CEO can operate at the highest level.

The Executive Assistant will manage complex calendars, coordinate travel, support board and committee activities, and partner with executive and administrative teams to drive organizational outcomes.

Qualifications

• Significant experience as an Executive Assistant supporting senior leadership, preferably a CEO.
• Demonstrated ability to handle confidential information with discretion in a fast-paced environment.
• Excellent written and verbal communication, proactive problem solving, and organizational skills.

Responsibilities

• Manage the CEO's complex and rapidly changing calendar, travel logistics, and meeting prep.
• Coordinate extensive travel arrangements (private and commercial) and related expenses.
• Serve as primary coordinator for quarterly Board of Directors and committee meetings and take meeting notes.

Skills

Calendar management

Travel coordination

Board support

Confidentiality

Outlook/Teams proficiency

Education

Bachelor’s degree preferred

Tools

Concur

Microsoft Outlook

Microsoft Teams

Job description

The Executive Assistant (EA) plays a pivotal role in supporting senior leadership, specifically the Chief Executive Officer (CEO), within a dynamic, high-growth organization. This full-time position is designed for a professional who thrives in a fast-paced environment, operates with discretion, and demonstrates a high degree of professionalism and resourcefulness. As an Executive Assistant, you will be entrusted with confidential information and will be expected to manage a wide array of administrative and operational responsibilities to ensure the CEO can execute at the highest level.

Located on-site in Florida, this Executive Assistant opportunity offers relocation assistance for exceptional candidates ready to contribute to a mission-driven organization. Working closely with the CEO, the EA will manage complex calendars, coordinate both private and commercial travel, serve as the primary point of contact for board and committee support, and collaborate with executive and administrative teams to drive organizational outcomes. The ability to maintain confidentiality, demonstrate sound judgment, and provide proactive support are critical attributes for success in this role.

As an Executive Assistant, you will be expected to independently handle a broad range of executive support tasks, including but not limited to, preparing materials for meetings, managing expense processes, and ensuring seamless logistics for the CEO and board members. The role also involves participating in executive meetings, capturing action items, and following up on deliverables to ensure leadership objectives are met efficiently. Candidates must be highly organized, tech-savvy, and comfortable leveraging tools such as Microsoft Outlook, Teams, and expense management platforms to facilitate daily operations.

This position requires a proven track record of supporting senior leadership, with direct CEO-level experience strongly preferred. A Bachelor’s degree is desirable; however, candidates with extensive relevant experience will also be considered. The successful Executive Assistant will possess excellent verbal and written communication skills, a solutions-oriented approach, and the flexibility to adapt to changing priorities and schedules, including availability outside standard business hours when necessary.

Joining this organization as an Executive Assistant provides the chance to be at the center of strategic operations, interacting with board members, executive teams, and administrative professionals. The organization values individuals who are execution-focused, collaborative, and motivated by excellence. In return, the company offers a competitive compensation package, performance-based bonuses, comprehensive benefits including 401K with match, and health, vision, and dental coverage.

Executive Assistant - Summary

• Full-time, on-site executive support role for the CEO in a mission-driven, high-growth organization
• Primary liaison for confidential matters, board coordination, and executive team collaboration
• Relocation assistance available for qualified candidates

Duties & Responsibilities

• Manage complex and rapidly changing calendar for the CEO, including scheduling, logistics, and prioritization
• Coordinate extensive CEO travel arrangements, including private and commercial transportation, itineraries, and contingency planning
• Prepare meeting materials and ensure the CEO is equipped for all engagements
• Handle travel-related expense processes and documentation
• Serve as primary coordinator for quarterly Board of Directors and committee meetings, managing all logistical aspects
• Support executive meetings by taking notes, tracking action items, and ensuring follow-up
• Collaborate with senior leaders and administrative partners for leadership meeting deliverables
• Maintain strict confidentiality across executive and board matters
• Proactively solve logistical and operational challenges with minimal oversight
• Adapt to changing priorities, with flexibility for early mornings, late evenings, or travel as required

Salary & Benefits

• Competitive base salary commensurate with executive-level experience
• Performance-based bonus potential
• 401K with company match
• Comprehensive health, vision, and dental insurance
• Relocation assistance for qualified candidates

Qualifications & Requirements

• Significant experience as an Executive Assistant, with direct CEO support preferred
• Demonstrated ability to operate effectively in high-pressure, fast-paced settings
• Exceptional written and verbal communication skills
• High proficiency with Microsoft Outlook, Teams, and familiarity with travel and expense tools (e.g., Concur)
• Bachelor’s degree preferred, or equivalent relevant experience
• Ability to maintain strict confidentiality and exercise sound judgment
• Tech-savvy and resourceful problem solver

Ideal Candidate Snapshot

• Highly intelligent, with a strong sense of judgment and discretion
• Execution-focused and proactive, with a bias for action and follow-through
• Collaborative and humble, working well with peers and leadership
• Calm under pressure and resilient in the face of changing priorities
• Motivated by excellence and organizational outcomes

Other Relevant Information

• On-site presence required; relocation assistance provided for the right candidate
• Opportunities for career advancement within a growing, mission-driven company
• Inclusive, professional environment committed to confidentiality, excellence, and teamwork

This employer is an Equal Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.