Executive Administrative Assistant

Judit Inc; Plano (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Judit Inc is seeking an administrative assistant onsite to provide high-level support by conducting research, handling information requests and performing clerical duties. The role acts as information and communication manager for the office, coordinating schedules, travel arrangements, budgets, events, and general office operations.

Bachelor’s degree with 2+ years of directly related experience is required; English/Korean bilingual proficiency is preferred.

Qualifications

• Bachelor's degree required with 2+ years of related experience.
• Experience coordinating team budgets and travel arrangements.
• Excellent written and verbal communication; bilingual English/Korean preferred.

Responsibilities

• Coordinate team budgets for travel and entertainment expenses.
• Perform general administrative duties including mailings, copies, printing, scheduling, and office setup.
• Prepare expense reports and arrange travel, accommodations, and meetings.
• Assist in events planning, including scheduling, catering, setup and breakdown.
• Set up daily/weekly video conferences for management.
• Place inventory requests for devices as needed; shipping/mailing/packaging.
• Assist in ordering and tracking new hire equipment to ensure timely receipt.
• Perform word processing, prepare presentations, spreadsheets, correspondence, contracts, and memos.

Skills

Communication

Office suite

Administration experience

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Schedule - Onsite

Top 3 skill sets:

• Communication
• Basic office program handling (WORK/PPT/EXCEL)
• Administration work experience(Corporate Work Preferred)

Top Skills:

• Communication, Expert on the basic Windows programs
• Experience researching information and preparing communications

Important Characteristics

• Strong ethic
• Collaborative
• Positive attitude

*Preference for recent college graduates*

*English/Korean bilingual professional proficiency required*

Summary:

The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Coordinate team budget such as travel / entertainment expense
• Performs general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Prepares expense reports, makes travel and accommodation arrangements or team members, schedules and plans meetings, appointments including scheduling conference rooms, maintaining meeting materials, and supplies.
• May be responsible for reconciliation and tracking of budget items
• Assist in events planning, including scheduling, catering, set up and break down
• May be responsible for setting up daily/ weekly standing video conference calls for management team.
• Place Inventory Requests for devices as needed
• Shipping/Mailing/Packaging as needed
• May assist in ordering and tracking new hire equipment to ensure timely receipt
• Performs word processing, prepares presentations, spreadsheets correspondence, contracts, internal memos, status reports, etc.

Education / Experience:

• Bachelor's Degree with 2 +years of directly related experience is required.

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