Executive Assistant

Acro Service Corp; San Leandro (CA); On-site; USD 34,440 - 37,195; Full time

Job summary

A leading service provider is seeking an experienced Executive Assistant in San Leandro, CA. The role involves managing certified payroll processes, analyzing financial reports, and assisting with inventory updates. Ideal candidates possess at least five years of executive office management experience and advanced skills in Microsoft Excel, Access, and PowerPoint. A Bachelor's degree is preferred. This is a contract position with a competitive hourly rate in a dynamic work environment.

Qualifications

• 5+ years of experience in executive/office management.
• Proficiency in advanced Excel, Access, and PowerPoint skills.
• Strong communication skills, both verbal and written.

Responsibilities

• Prepare certified payroll packages and send them to the Regional Certified Payroll Administrator.
• Review and manage headcount report monthly for direct employees.
• Analyze and communicate quarterly sales performance.

Skills

5 years or more related experience in executive/office management

Advanced skills in MS Excel, Access and PowerPoint

Experience with a customer relationship management tool

Excellent verbal and written communication skills

Ability to work independently and multi-task

Education

Bachelor’s Degree

Associate’s Degree preferred

High School and/or Technical School required

Job description

Senior Technical Recruiter @ Acro Service Corp | Enhancing Workforce Quality Through Strategic Hiring

Job Title: Executive Assistant

Duration: 6 Months (CONTRACT)

Shift: 1st shift – Monday – Friday (8AM - 5:00PM)

Base pay range

$25.00/hr - $27.00/hr

Responsibilities

• Prepares certified payroll packages and sends to the Regional Certified Payroll Administrator.
• Receives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll.
• Participates in the monthly Accounts Receivable conference call with Regional Collections; actively pursues and follows up on A/R items; tracks and sends deposit checks to Regional Collections.
• Reviews/manages headcount report monthly and processes changes via reporting for direct employees.
• Maintains region organizational charts monthly for all internal moves & external replacements; reviews and analyzes branch compliance toward service excellence goals through audits of Sales/Customer tracking systems & tools.
• Reviews and consolidates monthly regional Net Promoter Scores post-closing; follows up with appropriate parties to confirm customer engagement.
• Manages monthly reporting including consolidation and reconciliation of Growth Report to verify booking and jobs cancelled; assists with submission of risk or loss cases and retrofits.
• Supports Branch Managers with analyzing, capturing/communicating quarterly sales performance by tracking and maintaining the sales matrix.
• Reviews Profit and Loss, budget and other financial reports to monitor performance within the region to ensure monthly goals are met or exceeded and cancellations are controlled.
• Oversees and audits fleet reports and dispatching notes; escalates inappropriate use.
• Facilitates regional New Installation Maintenance reviews on a monthly basis.
• Assists with inventory and ledger updates.
• Oversees and audits the mass escalation report annually; assists Branch with updating contractual billing rates.

Preferred Experience and skills

• 5 years or more related experience working in executive/office management; or an equivalent combination of education and work experience.
• Advanced skills in MS Excel, Access and PowerPoint, with the ability to build, modify and manipulate complex spreadsheets and databases.
• Experience with a customer relationship management tool is preferred.
• Excellent verbal and written communication skills.
• Ability to work independently and multi-task with limited supervision.

Education Requirements

• Bachelor’s Degree, or Associate’s Degree preferred.
• High School and/or Technical School is required.

Seniority level

Associate

Employment type

Contract

Job function

Accounting/Auditing, Finance, and Strategy/Planning

Industries

Engineering Services, Manufacturing, and Industrial Machinery Manufacturing

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