Executive Assistant at Acara Solutions San Antonio, TX

Acara Solutions; San Antonio (TX); On-site; USD 40,880 - 58,223; Full time

Job summary

Acara Solutions is seeking an experienced Executive Assistant to provide top-tier administrative support for senior management in the healthcare industry. The role is located in San Antonio, TX, and requires proficiency in Microsoft Office Suite and effective communication skills.

You will manage schedules, prepare reports, and maintain confidentiality while supporting executives. Focus on meticulous planning and organizational skills is essential. Competitive pay of $35.97 per hour with a standard 40-hour workweek. This is a temporary position for 6 months.

Qualifications

• Minimum 5 years of experience with Microsoft Office Suite.
• Ability to maintain confidentiality of information.
• Detail-oriented with strong organizational skills.

Responsibilities

• Provide advanced administrative support for senior management and executives.
• Prepare correspondence, reports, and related documents.
• Schedule and maintain a calendar of appointments and meetings.

Skills

Experience with Microsoft Office Suite

Self-directed in coordination

Effective communication

Detail-oriented and organized

Education

Bachelor's Degree

Job description

Executive Assistant – Acara Solutions – San Antonio, TX

Are you an Executive Assistant looking to join one of the top companies in the Healthcare industry?

Are you looking to further your career and grow?

Do you have experience with Microsoft Office Suite?

If you answered yes to those three questions, then today!

Acara Solutions seeks highly qualified candidates to work on-site for our client in San Antonio, TX.

Here’s what you’d do:

• Under general supervision, responsible for providing advanced administrative support for senior management and executives.
• Prepares correspondence, memoranda, reports, or related documents and materials.
• Initiates routine and non-routine correspondence/memoranda as needed.
• Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff.
• Monitors email and assists with timely and appropriate responses for priority matters.
• Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries.
• Utilizes the assistance of one or more lower-level secretaries on a reporting or project basis.
• Schedules and maintains a calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements accordingly.
• Assists in directly organizing and obtaining documents needed for meetings.
• Drafts agendas, prepares, and distributes meeting minutes.
• Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes.
• Organizes and maintains files and key documents for appropriate record keeping.
• Serves as administrative liaison and first point of contact for resources to departments and offices within the institution regarding policies and procedures.
• Performs all other duties as assigned.
• Efficiently uses time to identify short and long-term priorities, fulfills realistic goals, and responds to the schedules of others.

Here’s what you’ll get:

Pay: $35.97 / hr

Hours: 40 hrs / Week

Length: Temp (6 months)

Job Requirements

Required Skills

• Bachelor's Degree.
• Minimum 5 years of experience with Microsoft Office Suite.

Preferred Skills

• Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of administrative processes.
• Ability to maintain confidentiality of information, documents, and materials.
• Ability to effectively communicate verbally and in writing, including writing and preparing memorandums, letters, and other official correspondence.
• Detail-oriented with meticulous planning and organizational skills while balancing multiple priorities.

Additional Information

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.