Executive Assistant

Busy Season Staffing Solutions; San Juan (PR); On-site; USD 48,000 - 68,000; Full time

Job summary

Busy Season Staffing Solutions is seeking an organized Executive Assistant to provide high-level support to Senior Management. You will manage calendars, coordinate meetings, handle communications, and assist with preparing documents and presentations, ensuring follow-up on executive priorities.

Responsibilities include managing the executive's schedule, coordinating meetings and admin activities, preparing minutes and reports, handling confidential information, and maintaining a high level of

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or a related field.
• Minimum of 1 year of experience as an Executive Assistant or in a similar role, providing direct support to senior executives such as CEO, CFO, Director, President, Vice President, or equivalent positions.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with schedule management, administrative coordination, and managing multiple priorities.
• Excellent oral and written communication skills.
• High level of organization, attention to detail, and follow-through capabilities.
• Ability to multitask and handle confidential information.
• Intermediate to advanced English proficiency.

Responsibilities

• Manage and coordinate the executive's schedule.
• Coordinate meetings, appointments, and administrative activities.
• Assist in the preparation and organization of executive meetings.
• Manage emails, requests, and documentation on behalf of the executive.
• Prepare presentations, minutes, reports, and other documents.
• Follow up on commitments, meetings, and pending matters.
• Handle confidential information with discretion and professionalism.

Skills

MS Office

Schedule management

Meeting coordination

Communication

Organization

Confidentiality

Multitasking

English proficiency

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

We are seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level support to senior management. The selected candidate will be responsible for managing schedules, coordinating meetings, handling communications, and assisting with the preparation of documents and presentations, ensuring effective follow-up on executive priorities.

Responsibilities

• Manage and coordinate the executive's schedule.
• Coordinate meetings, appointments, and administrative activities.
• Assist in the preparation and organization of executive meetings.
• Manage emails, requests, and documentation on behalf of the executive.
• Prepare presentations, minutes, reports, and other documents.
• Follow up on commitments, meetings, and pending matters.
• Handle confidential information with discretion and professionalism.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or a related field.
• Minimum of 1 year of experience as an Executive Assistant or in a similar role, providing direct support to senior executives such as CEO, CFO, Director, President, Vice President, or equivalent positions.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with schedule management, administrative coordination, and managing multiple priorities.
• Excellent oral and written communication skills.
• High level of organization, attention to detail, and follow-through capabilities.
• Ability to multitask and handle confidential information.
• Intermediate to advanced English proficiency.