Executive Assistant

NetApp, Inc.; San Jose (CA); Hybrid; USD 95,000 - 142,000; Full time

Job summary

A leading company is seeking an Executive Assistant to provide high-level administrative support to the executive team. This role involves managing schedules, organizing meetings, and facilitating effective communication. The ideal candidate will possess excellent organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information. Join a dynamic team that values collaboration and offers a hybrid working environment.

Benefits

Health Insurance

Life Insurance

Retirement or Pension Plans

Paid Time Off (PTO)

Performance-Based Incentives

Employee Stock Purchase Plan

Volunteer Time Off

Qualifications

• Minimum of 2 years of experience as an Executive Assistant or in a similar role.

Responsibilities

• Manage and maintain the executive’s calendar and schedule appointments.
• Coordinate and organize meetings, including preparing agendas and taking minutes.
• Act as a liaison between the executive and stakeholders.

Skills

Organizational Skills

Time Management

Communication

Problem-Solving

Interpersonal Skills

Adaptability

Education

Bachelor’s degree in business administration

Tools

Microsoft Office Suite

Job description

Job Summary

The Executive Assistant provides high-level administrative support to the executive team, ensuring efficient operation and coordination of activities. This role involves managing schedules, handling communications, organizing meetings, and performing various administrative tasks to facilitate the executive's ability to lead the organization effectively.

Responsibilities

• Manage and maintain the executive’s calendar by scheduling appointments, meetings, and travel
• Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items
• Act as a liaison between the executive and internal/external stakeholders, ensuring timely and effective communication
• Conduct research and gather information to support the executive’s decision-making process
• Travel Coordination: Arranging travel itineraries, including flights, accommodations, and transportation while addressing and resolving travel-related issues promptly
• Budgeting/Expense Reporting/Tracking: Monitoring and managing the executive’s budget and expenses, preparing and processing travel expense reports accurately while keeping accurate records of expenses and ensuring they are within budget
• Track progress and ensure deadlines are met
• Plan and coordinate events, conferences, and other activities as required

Job Requirements

• Excellent organizational and time-management skills with strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Strong problem-solving skills and attention to detail
• Ability to work independently and as part of a team
• High level of professionalism and integrity
• Strong interpersonal skills and the ability to build relationships with stakeholders
• Adaptability and the ability to manage multiple priorities in a fast-paced environment
• Proactive and resourceful with a positive attitude
• Occasional evening or weekend work may be required, and some travel may be necessary

Education and Experience

• Bachelor’s degree in business administration, communications, or a related field preferred
• Minimum of 2 years of experience as an Executive Assistant or in a similar role

Compensation:
The target salary range for this position is 95,200 - 141,900 USD. The salary offered will be determined by the candidate's location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package. This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off (PTO), various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU’s), with all offerings subject to regional variations and governed by local laws, regulations, and company policies. Benefits may vary by country and region, and further details will be provided as part of the recruitment process.

At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.

Equal Opportunity Employer:

NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.

Why NetApp?

We are all about helping customers turn challenges into business opportunity. It starts with bringing new thinking to age-old problems, like how to use data most effectively to run better - but also to innovate. We tailor our approach to the customer's unique needs with a combination of fresh thinking and proven approaches.

We enable a healthy work-life balance. Our volunteer time off program is best in class, offering employees 40 hours of paid time per year to volunteer with their favorite organizations. We provide comprehensive medical, dental, wellness, and vision plans for you and your family. We offer educational assistance, legal services, and access to discounts. Finally, we provide financial savings programs to help you plan for your future.

If you want to help us build knowledge and solve big problems, let's talk.