Executive Assistant New Remote · Atlanta, Georgia, United States

Reserv, Inc.; Mississippi; Remote; USD 60,000 - 100,000; Full time

Job summary

An innovative firm is seeking an Executive Assistant to support key stakeholders, including the CEO and COO. This pivotal role involves effective calendar management, personal assistance, and close communication to streamline operations and enhance productivity. The ideal candidate will have extensive experience working with C-suite executives, demonstrating exceptional organizational skills and proficiency in modern productivity tools. This position offers a competitive benefits package, including health insurance and a flexible work environment, allowing you to thrive while contributing to a dynamic team focused on transforming the insurance industry.

Benefits

Generous health-insurance package

401(k) retirement plan with employer matching

Competitive PTO policy

Generous family leave policy

Apple laptop and quality-of-life equipment

Frequent corporate retreats

Qualifications

• 7+ years of experience as an executive assistant.
• 3+ years working directly with C-suite stakeholders.
• Proficiency in modern productivity tech stack.

Responsibilities

• Manage calendars for CEO and COO, avoiding conflicts.
• Assist in personal obligations and scheduling.
• Coordinate travel arrangements for executives.

Skills

Executive Assistance

Calendar Management

Communication Skills

Problem Solving

Proficiency with Microsoft Office

Proficiency with Google G-Suite

Education

Bachelor's Degree

Tools

Microsoft Office

Google G-Suite

Job description

Description

Reserv is an incubating cutting-edge AI and automation technology focused on bringing efficiency and simplicity to insurance claims by redefining claims adjusting. Founded by insurtech veterans with deep experience in SaaS and digital claims – and venture-backed by Bain Capital and Altai Ventures – Reserv began operations in May 2022 and has rapidly expanded.

About the Role

The Executive Assistant at Reserv is a force-multiplier role focused on bringing tremendous leverage to four key stakeholders – the CEO, COO, VP of Growth, and VP of Strategy – to maximize those stakeholders’ effectiveness. The EA will do so in two primary ways: (1) effective calendar management as the gatekeeper-in-the-know who is able to rapidly reconfigure stakeholders’ calendars as Reserv priorities and needs shift, and (2) assistance in the stakeholders’ personal lives to enable all four stakeholders to maximize the undivided attention they provide to the company.

What we need

• Reserv anticipates a focus split of ~80% CEO and COO and 20% VP of Growth and VP of Strategy
• Heavy calendar management for the CEO and COO
  • Develop and maintaining a prioritized understanding of the CxOs calendars: what calendar blocks cannot be moved, what can but shouldn’t be, what can always be moved, etc
  • Looking weeks ahead to avoid last-minute conflicts and cancellations
  • Handling daily scheduling requests by the CxOs or by others seeking to grab time with the CxOs and confirming the priority level of each meeting requested
  • Booking hotels & flights for both CxOs to coordinate travel
• Light calendar management for the VP of Growth and the VP of Strategy
  • Assist both with calendaring with outside parties and when either VP is trying to organize calls with large number of participants
  • Generally, both VPs otherwise schedule their own meetings and manage their own calendars
• Personal assistance to all four stakeholders’ personal lives in order to free up stakeholders to focus on Reserv work. Some typical examples may include:
  • Calendar management of personal obligations that need to occur during and around work meetings (doctor’s appointments, scheduling a home repair, calling a school to let them know of a late pick-up, arranging a pick-up)
  • Returning calls or finding information on time-sensitive topics
• Close communication with your Executives via email, slack, text, and phone calls

Requirements

Who you are

• Work experience: 7+ years total experience as an executive assistant with:
• At least 3 years working directly with C-suite and C-suite equivalent stakeholders (CEO / COO / CFO; Managing Partner at consulting firms, law firms or banks)
• Experience working supporting a group of stakeholders (e.g., primary senior stakeholders and 1-2 junior stakeholders)
• Proficiency with modern productivity tech stack: Microsoft Office, Google’s G-Suite
• Willingness to work US East Coast hours (CxOs are both most frequently located in Eastern or Central time)
• Generous health-insurance package with nationwide coverage, vision, & dental
• 401(k) retirement plan with employer matching
• Competitive PTO policy – we want our employees fresh, healthy, happy, and energized!
• Generous family leave policy
• Work from most places in the continental US to facilitate your work life balance paired with frequent, regular corporate retreats to build team cohesion, reinforce culture, and have fun
• Apple laptop, large second monitor, and other quality-of-life equipment you may want. Technology is something that should make your life easier, not harder!

At Reserv, we value diversity and believe that a variety of perspectives leads to innovation and success. We are actively seeking candidates who will bring unique perspectives and experiences to our team and welcome applicants from all backgrounds. If you believe you are a good fit for this role, we would love to hear from you!

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