Executive Assistant

The Mom Project; Milpitas (CA); Remote; USD 100,000 - 125,000; Part time

Job summary

A management consulting firm seeks a proactive Executive Administrative Assistant to support the Founder & CEO. The role involves managing schedules, organizing files, and providing administrative support. Ideal candidates are detail-oriented and possess strong communication skills.

Qualifications

• Proven experience as an executive or administrative assistant.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage the Founder’s calendar and schedule.
• Organize digital and physical files.
• Provide general administrative support.

Skills

Organizational Skills

Time Management

Communication

Detail Oriented

Technical Acumen

Tools

Email Platforms

Cloud-based File Systems

Calendar Management Tools

Job description

Posted 7 days ago • 12 applicants • Be one of the first to apply!

Executive Assistant

Our Client - Management Consulting company

• Milpitas, CA

$50.00 - $80.00/hour

Exact compensation may vary based on skills, experience, and location.

10 hrs/wk

Contract (1099)

Remote work partially (20%)

Travel not required

May 12, 2025

End date

May 12, 2026

Superpower

Operations

Capabilities

Operations Project Management

Operations Management

Preferred skills

Filing

Technical Acumen

New Product Development

Event Planning

Event Scheduling

Event Sponsorships

Basic Research

Scheduling

Calendar Management

Accounting Management

File Systems

Verbal Communication Skills

Administrative Functions

Administrative Support

Email Service Providers

Detail Oriented

Time Management

Communication

Preferred industry experience

Management Consulting

9+ years of experience

Job Title: Executive Administrative Assistant

Location: Milpitas, CA

Job Type: Part-time, 10 hours/week

Reports To: Founder & CEO

Our Client is a longstanding, internationally recognized firm specializing in impact accounting, management, and valuation. They serve the growing impact sector driving the transition to a more sustainable and equitable global economy. Their work integrates direct client advisory services with industry capacity building and thought leadership.

Our Client is seeking a highly organized and proactive Executive Administrative Assistant to support the Founder & CEO. This role is instrumental in optimizing the executive’s time and effectiveness by managing administrative functions and ensuring alignment with company goals. The ideal candidate is detail-oriented, resourceful, and able to manage a wide range of responsibilities with discretion and professionalism.

Key Responsibilities:

• Strategically manage the Founder’s calendar and schedule, ensuring alignment with organizational priorities
• Screen, organize, and respond to email communications as appropriate
• Organize digital and physical files, maintaining a clear and efficient filing system
• Conduct basic research and compile information to support executive decision-making
• Perform occasional personal and professional errands as needed
• Provide general administrative support to facilitate smooth day-to-day operations
• Act as a gatekeeper and liaison on behalf of the Founder with internal and external stakeholders
• Proactively identify opportunities to improve time management, processes, and efficiency

Qualifications:

• Proven experience as an executive assistant, administrative assistant, or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and professionalism
• Tech-savvy, with proficiency in email platforms, cloud-based file systems, and calendar management tools
• Able to manage multiple priorities and maintain attention to detail under pressure
• Comfortable working both independently and collaboratively
• Passion for or interest in impact measurement, sustainability, or social equity is a plus

All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.

If you are a person with a disability needing assistance with the application, or at any point in the hiring process, please contact us at [e-mail].

Screening Questions

What interests you about SVT Group's mission?

What is an illustrative example of a way in which you helped an executive you worked for to become more effective in their work?

What is an example of a situation in which you consider yourself to have failed, and what did you learn from it?

What questions do you have about SVT Group's purpose and work?