Executive Assistant

Iron Mountain; United States; Remote; USD 76,000 - 96,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support C-level executives. The role involves managing schedules, coordinating travel, and handling confidential information. The ideal candidate will have strong organizational and communication skills, with a Bachelor's degree and at least 5 years of relevant experience.

Qualifications

• Minimum 5 years supporting C-level or SVP executives.
• Experience in an international environment is a plus.

Responsibilities

• Manage external contacts for the Executive and maintain communication.
• Prepare agendas, assist with research, and coordinate meetings.
• Handle confidential information with discretion.

Skills

Communication

Organizational Skills

Interpersonal Skills

Education

Bachelor’s degree

Tools

Word

Excel

PowerPoint

Job description

At Iron Mountain, we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Position Overview

The Executive Assistant will be responsible for coordinating activities (operations and planning) and ensuring the timely flow of information to and from the Executive office. This role handles highly confidential and critical details and must operate efficiently and effectively in a fast-paced professional environment. The ideal candidate will be dynamic, organized, high-energy, and capable of supporting cross-functional coordination, with excellent judgment. Availability during regular business hours and occasionally evenings/weekends is required, depending on the Executive's travel schedule.

Responsibilities

1. Manage external contacts for the Executive, understanding their priority and maintaining communication.
2. Anticipate the Executive's needs and proactively coordinate resources and support.
3. Prepare agendas, assist with research, develop content, create presentations, and coordinate meetings.
4. Manage the Executive's daily schedule, ensuring 24-hour awareness and punctuality.
5. Develop systems to alert upcoming deadlines and handle correspondence and reports.
6. Coordinate travel arrangements, visas, agendas, and necessary preparations for trips.
7. Prepare for internal department meetings, including tracking action items, drafting agendas, and producing minutes.
8. Order equipment, support onboarding, and manage office activities as needed.
9. Handle confidential information with discretion and maintain administrative tasks efficiently.
10. Represent the Executive externally as directed, process invoices, and manage expenses.
11. Complete special projects as assigned.

Key Skills, Requirements, and Competencies

• Bachelor’s degree or equivalent experience.
• Minimum 5 years supporting C-level or SVP executives.
• Ability to handle confidential information professionally.
• Proficiency in Word, Excel, PowerPoint, and databases.
• Experience in preparing presentations and excellent communication skills.
• Ability to manage multiple priorities efficiently.
• Professional demeanor with strong interpersonal skills and good judgment.
• Ability to work independently and collaboratively.
• Experience in an international environment is a plus.
• Flexibility to provide after-hours support as needed.

Reasonably expected salary range: $76,500 - $95,600. Category: Administrative Services