Administrative/Executive Assistant IV

Aditi Consulting; San Jose (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Join a purpose-driven community as an Executive Assistant, where your organizational skills will shine. This role supports leadership in a dynamic environment, offering a chance to influence company culture and contribute to strategic initiatives. You'll manage complex calendars, coordinate travel, and ensure smooth operations while interacting with senior executives. This is a fantastic opportunity to grow in a supportive atmosphere that values integrity and professionalism. If you're ready to make a meaningful impact in a vibrant workplace, this position is for you!

Benefits

Medical benefits

Dental benefits

Vision benefits

401(k) plan participation

10 paid days off

Commuter benefits

Life and disability insurance

Qualifications

• Minimum of 5 years of executive administrative experience required.
• Strong technical skills in Microsoft and Google applications.

Responsibilities

• Manage complex calendars and travel logistics for leaders.
• Support planning and logistics for meetings and events.
• Prepare and manage confidential materials with discretion.

Skills

Outstanding planning skills

Organizational skills

Attention to detail

Excellent communication skills

Ability to prioritize

Ability to learn new technology

Effective in a constantly evolving environment

Ability to create and maintain effective relationships

Education

5 years of executive administrative experience

Tools

Microsoft Outlook

Google Docs

Google Slides

Google Sheets

Job description

Payrate: $40.00 - $43.23/hr.

Summary:
If you’re passionate about working in a purpose-driven community that is dedicated to creating an ambitious and expansive workplace, this role could be for you!
This role reports directly to the VP of People Operations and supports the Sr. Director of Diversity, Inclusion and Belonging in a dual capacity. This person will be professional, approachable, and a go-to person who is a positive reflection of our brand. He/She/They will also interact with other members of our Leadership Team and their staff.

This role offers exposure to strategic initiatives across People Operations, DIB and the broader People Organization with opportunities to contribute to culture-shaping efforts and cross-functional programs.

Responsibilities:

• This position requires the individual to exercise judgment and initiative, practice a high degree of flexibility, operate effectively and proactively in a fast-moving environment and multi-task to get the job done.
• Proactive management of complex calendars for internal and external meetings-using insight, decision-making, and prioritization skills with regards to managing action items and prioritizing time.
• Serve as a trusted gatekeeper for the leaders’ time and attention, ensuring alignment with top priorities.
• Book and manage travel logistics, including flights, hotels, transportation, and related details, ensuring smooth and efficient experiences
• Support the planning and hosting of external groups visiting the San Jose campus, including scheduling, onsite logistics, and ensuring a welcoming experience.
• Help track key actions and decisions from regular staff meetings and other forums.
• Assist with planning and logistics for org-wide meetings, leadership offsites, team celebrations, and DIB programming, as needed.
• Prepare and manage confidential material. Being privy to such critical information there is a need to maintain good practice with integrity, discretion and subtlety
• Planning/project management skills to coordinate employee/client events
• Manage and reconcile expense reports and purchase requisition submissions
• Provide back-up support for additional members of the administrative team
• Partner with the people team admin team to support events and initiatives for the broader organization.
• Interact appropriately and skillfully with senior executives within and outside the company, as well as customers, vendors and visitors
• Resolve time critical issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills
• Anticipate the needs of the leadership team

Qualifications:

• Minimum of 5 years of executive administrative experience
• Strong Technical skills: proficient in Microsoft Outlook and the Google Docs, Slides and Sheets.

Skills:

• Outstanding planning, organizational skills with exceptional follow through
• Attention to detail, high sense of integrity and professionalism
• Ability to prioritize, adhere to critical timelines and multi-task
• Excellent communication skills: ability to prioritize, take direction, and work independently on projects.
• Ability to learn new technology, processes, and change directions quickly
• Effective in a constantly evolving environment
• Desire and ability to positively influence the culture of the department and the company.
• Have a genuine interest in the business and want to understand how we function, why we function, who our clients are, and what our industry is about.
• Ability to create and maintain effective relationships

Pay Transparency: The typical base pay for this role across the U.S. is: $40.00 - $43.23 /hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance.

For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy (https://www.aditiconsulting.com/privacy-policy).

Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions. By applying for this position, you agree to Aditi’s use of AI technology, including calls from an AI Voice Recruiter.

#AditiConsulting

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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