Executive Assistant

Aditi Consulting; San Jose (CA); On-site; USD 55,104 - 59,236; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

401(k) Plan

Job summary

An established industry player is seeking a dynamic Executive Assistant to join its vibrant team in San Jose. This role is pivotal in supporting leadership by managing complex calendars, coordinating travel, and ensuring smooth operations for organizational events. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional planning and organizational skills. With a commitment to fostering a diverse and inclusive workplace, this position offers a unique opportunity to contribute to strategic initiatives and shape the company culture. If you are passionate about making a positive impact in a purpose-driven community, this role could be your next career move.

Qualifications

• 5+ years of executive administrative experience with a focus on organizational skills.
• Proficiency in Microsoft Outlook and Google Workspace is essential.

Responsibilities

• Manage complex calendars and prioritize action items effectively.
• Coordinate travel logistics and support planning of events.

Skills

Executive Administrative Experience

Planning and Organizational Skills

Attention to Detail

Proficiency in Microsoft Outlook

Proficiency in Google Workspace

Excellent Communication Skills

Adaptability to New Technologies

Job description

Get AI-powered advice on this job and more exclusive features.

This range is provided by Aditi Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $43.00/hr

Direct message the job poster from Aditi Consulting

Empowering Talent: Strategically Leading, Mentoring, and Driving Continuous Growth

Summary:

If you’re passionate about working in a purpose-driven community dedicated to creating an ambitious and expansive workplace, this role could be for you. Reporting directly to the VP of People Operations and supporting the Sr. Director of Diversity, Inclusion and Belonging, this role requires a professional, approachable individual who reflects our brand positively. You will interact with leadership and staff, contributing to strategic initiatives across People Operations and culture-shaping efforts.

Key Responsibilities:

• Exercise judgment and initiative, adapt flexibly in a fast-paced environment, and multitask efficiently.
• Manage complex calendars for internal and external meetings, prioritizing action items.
• Serve as a trusted gatekeeper for leadership’s time and focus on top priorities.
• Book and coordinate travel logistics for smooth experiences.
• Support planning and hosting of visitors and events at the San Jose campus.
• Track key actions and decisions from meetings.
• Coordinate logistics for organization-wide meetings, offsites, celebrations, and DIB programs.
• Handle confidential materials with integrity and discretion.
• Manage employee and client events with project management skills.
• Reconcile expense reports and purchase requisitions.
• Provide backup support to the administrative team.
• Partner with the broader People team for events and initiatives.
• Interact professionally with executives, clients, vendors, and visitors.
• Resolve urgent issues with organizational and communication skills.
• Anticipate leadership needs proactively.

Basic Qualifications:

• At least 5 years of executive administrative experience.
• Exceptional planning, organizational, and follow-through skills.
• High attention to detail, integrity, and professionalism.
• Ability to prioritize and multitask under tight timelines.
• Proficiency in Microsoft Outlook and Google Workspace.
• Excellent communication skills, ability to work independently.
• Quick learner of new technologies and adaptable to change.
• Ability to thrive in a dynamic environment.
• Genuine interest in understanding our business and industry.

Skills:

• Same as above, emphasizing experience, organizational skills, and technical proficiency.

Pay Transparency: The typical base pay in the U.S. is $40.00 - $43.00/hr. Final offers depend on skills, education, experience, and benefits, which may include health insurance, paid time off, 401(k), and more.

For details on data privacy, see our Privacy Policy. Aditi Consulting uses AI in sourcing candidates, which does not replace human decision-making. Applying indicates consent to AI use, including calls from an AI Voice Recruiter.