C-Suite Executive Assistant

Jiffy.com; Irvine (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Opportunities to grow within the company

Generous compensation and employer paid benefits

Annual wellness and professional development stipend

Clothing perks

Job summary

A tech company in Irvine is seeking a C-Suite Executive Assistant to provide support across the leadership team. The ideal candidate will have over 2 years of experience in C-level executive support, be proactive, organized, and adept at using AI tools like ChatGPT. Responsibilities include calendar management, office coordination, and developing presentation materials. This full-time role offers a base salary of $90,000 to $120,000 annually along with substantial benefits.

Qualifications

• 2+ years of C-level executive support in a fast-paced, high-discretion environment.
• OC-based and able to be on-site daily.
• Willing to work extended hours during peak periods.

Responsibilities

• Own the President/COO's calendar and coordinate meetings.
• Use AI tools to draft emails and automate tasks.
• Build executive-quality slide decks for meetings.

Skills

C-level executive support

Highly organized

Strong presentation skills

Fluent with Google Workspace

High EQ

Tools

Google Workspace

ChatGPT

Asana

Slack

Job description

Overview

We're hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You'll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You're proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial.

Base pay range

$80,000.00/yr - $120,000.00/yr

Responsibilities

• Calendar & Travel Management - Own the President/COO's calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal)
• AI-First Admin - Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks
• Presentation-Ready Deliverables - Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions
• Office Coordination - Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics
• Cross-Team Support - Provide light support to other execs (travel booking, offsite planning, ad-hoc admin)
• Personal Assistance - Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics

Qualifications & Skills

• 2+ years of C-level executive support in a fast-paced, high-discretion environment
• OC-based and able to be on-site daily
• Highly organized, proactive, and unflappable under pressure
• Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint
• Fluent with Google Workspace and comfortable adopting AI-first workflows
• Willing to work extended hours during peak periods (launches, board prep, etc.)
• High EQ, sharp judgment, and absolute discretion with sensitive info

Nice-to-Haves

• Fintech or startup experience
• Bilingual (Spanish/Chinese/English)
• Light project management skills (Asana, Trello, etc.)
• Experience with basic bookkeeping or expense tracking

Tools You\'ll Use

• Google Workspace (Gmail, Calendar, Sheets, Slides) AI Tools - ChatGPT or equivalent
• Slack (you'll be a power user)
• Asana or Notion for light project tracking
• Gusto, Brex, or similar (for expenses)

Benefits

• Opportunities to grow within the company
• Generous compensation and employer paid benefits
• Annual wellness and professional development Stipend
• Perks of getting lots of clothing!

Compensation

The anticipated base salary range for this position is $90,000 to $120,000 in total compensation per year. The final offer may vary based on several factors, including the candidate\'s experience, skills, qualifications, and overall alignment with the role.

Job details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Other
• Industries: IT Services and IT Consulting