C-Suite Executive Assistant

Jiffy.com

Irvine (CA)

On-site

USD 90,000 - 120,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Opportunities to grow within the company

Generous compensation and employer paid benefits

Annual wellness and professional development stipend

Clothing perks

Job summary

A tech company in Irvine is seeking a C-Suite Executive Assistant to provide support across the leadership team. The ideal candidate will have over 2 years of experience in C-level executive support, be proactive, organized, and adept at using AI tools like ChatGPT. Responsibilities include calendar management, office coordination, and developing presentation materials. This full-time role offers a base salary of $90,000 to $120,000 annually along with substantial benefits.

Qualifications

2+ years of C-level executive support in a fast-paced, high-discretion environment.
OC-based and able to be on-site daily.
Willing to work extended hours during peak periods.

Responsibilities

Own the President/COO's calendar and coordinate meetings.
Use AI tools to draft emails and automate tasks.
Build executive-quality slide decks for meetings.

Skills

C-level executive support

Highly organized

Strong presentation skills

Fluent with Google Workspace

High EQ

Tools

Google Workspace

ChatGPT

Asana

Slack

Job description

Overview

We're hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You'll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You're proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial.

Base pay range

$80,000.00/yr - $120,000.00/yr

Responsibilities

Calendar & Travel Management - Own the President/COO's calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal)
AI-First Admin - Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks
Presentation-Ready Deliverables - Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions
Office Coordination - Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics
Cross-Team Support - Provide light support to other execs (travel booking, offsite planning, ad-hoc admin)
Personal Assistance - Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics

Qualifications & Skills

2+ years of C-level executive support in a fast-paced, high-discretion environment
OC-based and able to be on-site daily
Highly organized, proactive, and unflappable under pressure
Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint
Fluent with Google Workspace and comfortable adopting AI-first workflows
Willing to work extended hours during peak periods (launches, board prep, etc.)
High EQ, sharp judgment, and absolute discretion with sensitive info

Nice-to-Haves

Fintech or startup experience
Bilingual (Spanish/Chinese/English)
Light project management skills (Asana, Trello, etc.)
Experience with basic bookkeeping or expense tracking

Tools You\'ll Use

Google Workspace (Gmail, Calendar, Sheets, Slides) AI Tools - ChatGPT or equivalent
Slack (you'll be a power user)
Asana or Notion for light project tracking
Gusto, Brex, or similar (for expenses)

Benefits

Opportunities to grow within the company
Generous compensation and employer paid benefits
Annual wellness and professional development Stipend
Perks of getting lots of clothing!

Compensation

The anticipated base salary range for this position is $90,000 to $120,000 in total compensation per year. The final offer may vary based on several factors, including the candidate\'s experience, skills, qualifications, and overall alignment with the role.

Job details