Executive Assistant

Scion Staffing, Inc.; San Jose (CA); On-site; USD 125,000 - 165,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Executive partnership

Diverse initiatives exposure

Long-term growth

Job summary

Scion Staffing, Inc. is conducting a search for an Executive Assistant to support a CEO in San Jose, CA. This full-time, onsite role partners with senior leadership and spans real estate, construction, investments, and strategic operations.

The ideal candidate is proactive, highly organized, discreet, and able to anticipate needs while managing multiple priorities, meetings, and communications for a high-visibility executive.

Qualifications

• Demonstrated success providing high-level support to a CEO, President, Founder, or other senior executive.
• Relevant experience within real estate development, construction, commercial real estate, property management, or a closely related environment.
• Exceptional organization, project coordination, prioritization, and attention to detail.
• Strong business judgment, discretion, and written and verbal communication skills.
• Advanced proficiency with Microsoft Office, Google Workspace, and executive support technologies, with the ability to adapt quickly to new tools and systems.

Responsibilities

• Strategically manage a complex and evolving executive calendar, coordinating meetings, travel, events, and communications.
• Support executive priorities across real estate, construction, investments, and broader business operations.
• Prepare presentations, reports, correspondence, meeting materials, and other executive-level communications.
• Track deadlines, priorities, commitments, and action items across multiple concurrent projects.
• Serve as a key point of coordination with investors, lenders, attorneys, consultants, brokers, and other business partners.
• Anticipate needs, proactively resolve issues, and handle sensitive and confidential information with sound judgment and discretion.

Skills

Executive support

Calendar management

Discretion

Communication skills

Project coordination

Real estate/related industry

Tools

Microsoft Office

Google Workspace

Job description

Scion Staffing has been engaged to conduct a search for an Executive Assistant to the CEO for an established and growing organization with a diverse portfolio of business and investment interests. This is a full-time, onsite opportunity in San Jose, California .

POSITION OVERVIEW

This is an exciting opportunity for an accomplished Executive Assistant who enjoys serving as a trusted partner to senior leadership and thrives in a dynamic, highly visible environment. The Executive Assistant will provide comprehensive support to an active CEO whose work spans real estate, construction, investments, and strategic business operations. The ideal candidate is proactive, highly organized, discreet, and skilled at anticipating needs while keeping multiple priorities, relationships, and projects moving forward.

PERKS

• Competitive salary of $125,000–$165,000 , depending on experience
• Comprehensive benefits package
• High-impact partnership with executive leadership
• Exposure to a variety of business, investment, real estate, and strategic initiatives
• Long-term opportunity for a professional who enjoys building trusted relationships and making executive operations more effective

RESPONSIBILITIES

• Strategically manage a complex and evolving executive calendar, coordinating meetings, travel, events, and communications
• Support executive priorities across real estate, construction, investments, and broader business operations
• Prepare presentations, reports, correspondence, meeting materials, and other executive-level communications
• Track deadlines, priorities, commitments, and action items across multiple concurrent projects
• Serve as a key point of coordination with investors, lenders, attorneys, consultants, brokers, and other business partners
• Anticipate needs, proactively resolve issues, and handle sensitive and confidential information with sound judgment and discretion

QUALIFICATIONS

• Demonstrated success providing high-level support to a CEO, President, Founder, or other senior executive
• Relevant experience within real estate development, construction, commercial real estate, property management, or a closely related environment
• Exceptional organization, project coordination, prioritization, and attention to detail
• Strong business judgment, discretion, and written and verbal communication skills
• Advanced proficiency with Microsoft Office, Google Workspace, and executive support technologies, with the ability to adapt quickly to new tools and systems

COMPENSATION AND BENEFITS

• This position offers a competitive salary of $125,000–$165,000 , depending on experience, along with a comprehensive benefits package
• The position generally follows standard business hours, with occasional evening or weekend availability needed for time-sensitive executive or business matters

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.