Executive Assistant to the CEO

AlphaGov; San Jose (CA); On-site; USD 125,000 - 165,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off and holidays

Close partnership with CEO

Job summary

AlphaGov in San Jose, CA is seeking an experienced Executive Assistant who does more than keep a schedule. You will anticipate needs, manage the CEO’s calendar, travel, and inbox, and own follow-through on critical items.

This role requires deep CEO-level support, discretion, and the ability to handle sensitive information daily. You will partner with leadership, staff, clients, and partners, bringing AI tools to streamline operations and keep workflows running smoothly in a fast-paced,

Qualifications

• 10+ years progressive executive assistant experience.
• Significant experience partnering directly with a CEO, President, owner, or top executive.
• Industry experience in construction, real estate, development, architecture, or property management preferred.
• Expert-level calendar, meeting, travel, and correspondence management.
• Excellent judgment, discretion, and professionalism.
• Proficiency with Microsoft 365 and/or Google Workspace; hands-on use of AI tools a plus.

Responsibilities

• Run point on the CEO's schedule, meetings, travel, and inbox, deciding what needs attention now and what can wait.
• Think ahead: spot upcoming deadlines, open questions, and loose ends before the CEO has to ask.
• Pull together what the CEO needs going into each meeting, then own the follow-up until every item is closed.
• Act as a gracious, professional first point of contact for leadership, staff, clients, consultants, and partners.
• Keep sensitive business and personnel information fully confidential.
• Bring smart tools, including AI, into the office to save time and sharpen how work gets done.
• Jump in wherever the business needs you; nothing is too big or too small.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

AI productivity tools

Tools

Microsoft 365

Google Workspace

AI tools

Job description

The CEO of a respected, founder-driven developer and builder in the South Bay needs a right hand. We are looking for a seasoned Executive Assistant who does far more than keep a schedule: someone who figures out how the CEO thinks, stays two steps ahead, and makes sure nothing falls through the cracks.

How You Will Make An Impact

• Run point on the CEO's schedule, meetings, travel, and inbox, deciding what needs attention now and what can wait


• Think ahead: spot upcoming deadlines, open questions, and loose ends before the CEO has to ask


• Pull together what the CEO needs going into each meeting, then own the follow-up until every item is closed


• Act as a gracious, professional first point of contact for leadership, staff, clients, consultants, and partners


• Keep sensitive business and personnel information fully confidential


• Bring smart tools, including AI, into the office to save time and sharpen how work gets done


• Jump in wherever the business needs you; nothing is too big or too small

Who Thrives Here

• A career executive assistant with 10+ years of experience, including a meaningful track record supporting a CEO, President, owner, or similarly senior leader


• Background in construction, real estate, development, architecture, property management, or a closely related field is a strong advantage


• Highly organized and detail-driven, with dependable follow-through


• Clear, confident communicator in writing and in person


• Tech-savvy and curious about AI and productivity tools


• Calm and effective when plans change quickly or the path forward is not fully defined


• Low ego, hands‑on, and comfortable wearing many hats


• Able to work on-site every day in San Jose, CA

Requirements

• 10+ years of progressive executive assistant experience


• Significant experience partnering directly with a CEO, President, business owner, or other top executive


• Industry experience in construction, real estate, development, architecture, or property management strongly preferred


• Expert-level calendar, meeting, travel, and correspondence management


• Excellent judgment, discretion, and professionalism


• Proficiency with Microsoft 365 and/or Google Workspace; hands‑on use of AI tools a plus


• Ability to work in-office full-time in San Jose, CA

Benefits

• Base salary of $125,000 to $165,000, based on experience


• Medical, dental, and vision coverage


• Paid time off and company holidays


• Close, day-to-day partnership with the CEO of a growing organization