Executive Assistant

Ultimate Staffing Services; Gardena (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Ultimate Staffing Services in the South Bay, CA seeks an Executive Assistant to provide high-level administrative and operational support to the CEO. The role coordinates calendars, communications, and projects, maintaining discretion and organization to ensure efficient executive operations.

Key responsibilities include board meetings, travel, and liaison duties with staff and external partners, plus handling confidential documents and event planning.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of executive-level support experience.
• Strong organization, communication, and project management skills.
• Proficient in Microsoft Office and office systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate Board meetings, agendas, minutes, and documentation (including website updates).
• Provide executive-level administrative support (reports, presentations, correspondence).
• Manage the CEO's calendar, travel, meetings, and events.
• Serve as a liaison between the CEO, Board, staff, and external partners.
• Prepare and handle confidential communications, reports, and legal/HR-related documents.
• Support agency operations, compliance, and policy implementation.
• Manage budgets, expense tracking, and procurement processes.
• Screen calls and inquiries; respond to sensitive issues and escalations.
• Maintain accurate records, databases, and ensure document compliance (ADA, policies).
• Plan and coordinate events, workshops, and community engagements.

Skills

Executive-level support

Calendar management

Communication

Project coordination

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

I am hiring An Executive Assistant in the South Bay, CA.If you are looking for your next Career Move, Please review the Following Job Description below!Executive Assistant provides high-level administrative and operational support to the CEO, serving as a key liaison between executive leadership, staff, Board members, and external stakeholders. This role manages complex calendars, communications, and projects while exercising independent judgment, confidentiality, and strong organizational skills to ensure efficient executive operations.

Key Responsibilities

• Coordinate Board meetings, agendas, minutes, and documentation (including website updates)
• Provide executive-level administrative support (reports, presentations, correspondence)
• Manage the CEO's calendar, travel, meetings, and events
• Serve as a liaison between the CEO, Board, staff, and external partners
• Prepare and handle confidential communications, reports, and legal/HR-related documents
• Support agency operations, compliance, and policy implementation
• Manage budgets, expense tracking, and procurement processes
• Screen calls and inquiries; respond to sensitive issues and escalations
• Maintain accurate records, databases, and ensure document compliance (ADA, policies)
• Plan and coordinate events, workshops, and community engagements

Qualifications

• Bachelor's degree (or equivalent experience)
• 5+ years of executive-level support experience
• Strong skills in organization, communication, and project management
• Proficient in Microsoft Office and office systems
• Ability to handle confidential information with discretion

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.