Executive Operations Partner to the CEO

Alphahire; San Jose (CA); On-site; USD 150,000 - 190,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

PTO and paid holidays

Performance-based bonus opportunities

Direct seat next to the CEO

Job summary

Alphahire, a San Jose-based real estate development and construction company, seeks an Executive Operations Partner to work closely with the CEO. This high-trust role blends executive support with operational ownership and is built for long-term growth.

Location is 100% on-site in San Jose, CA. The role will evolve toward Chief of Staff, with responsibilities spanning calendars, meetings, contracts, reports, and cross-functional coordination across development, construction, operations, and

Qualifications

• 10+ years in executive support or executive operations, with at least 5 years partnering directly with a CEO, President, or Founder.
• Background in real estate, construction, development, or property management strongly preferred; family office, private equity, or investment experience also a plus.
• A track record of long tenures and staying power; this company is hiring for the long term.

Responsibilities

• Own the CEO's calendar, inbox, and priorities so their time goes to what matters most.
• Get the CEO ready for every meeting with agendas, briefing notes, background research, and presentation materials.
• Capture decisions and action items and follow up until they are closed out.
• Write and manage correspondence on the CEO's behalf with a polished, professional voice.
• Plan travel, events, and logistics with little to no oversight.
• Keep sensitive business, financial, and people matters strictly confidential.
• Drive operations, flag risks in contracts, and keep initiatives on track.
• Connect development, construction, operations, accounting, and leadership.
• Build and maintain executive reports, dashboards, and operating summaries.

Skills

Executive support

CEO partnership

Project management

Communication

Discretion

Tools

Microsoft Office

Google Workspace

AI productivity tools

Job description

Are you the person every executive wishes they had in their corner? The one who keeps the business moving, sees around corners, and turns priorities into results?

A well-established, San Jose-based real estate development and construction company is looking for an Executive Operations Partner to work hand-in-hand with its CEO. This is a high-trust, high-impact seat that blends top-tier executive support with real operational ownership, and it is built for someone who wants to grow with one organization for the long haul.

Over time, this role is expected to evolve into a Chief of Staff-level position with expanded strategic and operational scope.

Location: 100% on-site in San Jose, CA. Local San Francisco Bay Area candidates only; relocation is not offered.

What Your Days Will Look LikeRunning the CEO's Office

• Own the CEO's calendar, inbox, and priorities so their time goes to what matters most

• Get the CEO ready for every meeting with agendas, briefing notes, background research, and presentation materials

• Capture decisions and action items and follow up until they are closed out

• Write and manage correspondence on the CEO's behalf with a polished, professional voice

• Plan travel, events, and logistics with little to no oversight

• Keep sensitive business, financial, and people matters strictly confidential
  Driving Operations

• Serve as a second set of eyes on contracts, agreements, and key documents, flagging risks, missing terms, and critical dates

• Keep company initiatives on track and hold teams accountable to commitments

• Connect the dots between development, construction, operations, accounting, and leadership

• Build and maintain executive reports, dashboards, and operating summaries

• Run the leadership team's meeting cadence and planning sessions (EOS or a similar operating system is a plus)

• Take ownership of special projects from kickoff through completion
  Building for the Future

• Bring fresh ideas to how the CEO's office works, including AI tools, automation, and smarter systems

• Support company-wide planning and help track progress against organizational goals

• Take on growing strategic responsibility as the role develops toward Chief of Staff

• 10+ years in executive support or executive operations, with at least 5 years partnering directly with a CEO, President, or Founder

• Background in real estate, construction, development, or property management strongly preferred; family office, private equity, or investment experience also a plus

• A track record of long tenures and staying power; this company is hiring for the long term

• Confidence reviewing contracts and business documents, with a sharp eye for detail

• Outstanding organization and the ability to juggle competing priorities without dropping the ball

• Clear, polished written and verbal communication

• Sound judgment, emotional intelligence, and absolute discretion

• Advanced Microsoft Office and/or Google Workspace skills; hands-on experience with AI and productivity tools a strong plus

• Currently based in the San Francisco Bay Area and able to work on-site full-time in San Jose

• Competitive base salary

• Performance-based bonus opportunities

• Health, dental, and vision benefits

• PTO and paid holidays

• A direct seat next to the CEO and exposure to every part of the business

• A clear growth path toward Chief of Staff and operational leadership