Executive Assistant

Visa Inc.; San Francisco (CA); Hybrid; USD 74,000 - 106,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support executives within a dynamic environment. This hybrid role involves managing complex calendars, arranging international travel, and collaborating with various teams to ensure smooth operations. The ideal candidate will possess strong communication skills, attention to detail, and the ability to handle confidential information. Join a company that values integrity and offers a comprehensive benefits package, including medical, dental, and wellness programs. If you thrive in fast-paced settings and are eager to contribute to executive success, this opportunity is for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Wellness Program

Qualifications

• Minimum 6 months as an Executive Assistant or a Bachelor's Degree.
• 2+ years administrative experience preferred, especially in a global company.
• Strong verbal and written communication skills required.

Responsibilities

• Manage executive calendars, scheduling meetings and travel arrangements.
• Communicate and problem-solve as a point of contact for executives.
• Submit expense reports and manage high volume of communications.

Skills

Executive Assistant Experience

MS Office Skills

Interpersonal Communication

Calendar Management

Problem Solving

Attention to Detail

Customer Service Focus

Education

Bachelor's Degree

Tools

MS Teams

Ariba

Concur

iProcurement

Job description

This position will support several executives within Visa’s Value Added Services Risk and Identity Solutions, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature. This role requires a broad working knowledge of departmental and company policies and practices as well as disciplined execution.

Essential Functions:

Proactive Calendar Management:Lead and manage executive calendars, including scheduling and setting up meetings, making logistical arrangements, and proactively managing conflicts based on understanding of priorities.

Meeting, Travel and Events Planning:Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.

Liaison:Communicate, problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.

Partner:Effectively and professionally collaborate with Leadership, Executive Assistants and employees at all levels to ensure an efficient and effective working environment.

Expense Management:Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.

Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.

Be adept at managing-up and downstream to ensure deliverables are met timely and accurately

Understand the organization and how to “get things done with a smile” by leveraging a combination of your professional network and formal channels

Apply consistent judgment to organize and prioritize across a complex global organization

Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Basic Qualifications
• Minimum of 6 months of work experience as an Executive Assistant or a Bachelor's Degree

Preferred Qualifications
• 2+ years of Administrative Assistant work experience
• Highest moral and ethical character
• 5+ years of administrative experience supporting a senior leader, preferably in a global, public company
• A positive, upbeat personality and excellent interpersonal communication skills
• Strong verbal and written communication skills and ability to communicate effectively with all levels
• Flexibility and a positive professional/approach and demeanor
• Discretion combined with poise and professionalism in all communications
• Experience working with highly confidential information and ability to exercise judgement regarding information that may be confidential or material, non-public
• Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel, PowerPoint and MS Teams)
• Strong presentation and slide development skills (PPT)
• Ability and openness to actively use different internal systems (e.g. Ariba, Concur, iProcurement, etc) and technology – to complete tasks
• Ability to connect dots to “see the big picture”
• An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their success and the success of the company
• The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision
• Demonstrated strength in prioritizing work
• Exceptional attention to detail.
• Customer service-focused with ability to work collaboratively with others including
interacting with internal and external contacts.
• Proactive and solution oriented, looking for ways to add value and assist the team

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 74,400.00 to 105,250.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.