Contract Executive Assistant

Monte Carlo; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

Monte Carlo is seeking an experienced Executive Assistant for a contract position to support the executive team. Responsibilities include high-level administrative tasks, managing communications, and coordinating logistics for meetings and events. The ideal candidate thrives in a fast-paced environment and possesses strong organizational skills.

Qualifications

• Experience in a fast-paced, dynamic environment working with executives.
• Ability to exercise good judgment in diverse situations.

Responsibilities

• Provide high-level administrative support to the executive team.
• Manage and schedule meetings thoughtfully for the respective relationship.
• Draft and prepare correspondence for internal announcements.

Skills

Communication

Organizational Skills

Time Management

Job description

About Monte Carlo

As businesses increasingly rely on data + AI for competitive advantage, reliability has become a non-negotiable. Named a CBInsights AI100 company and described by Forbes as the "New Relic for data", Monte Carlo supports some of the world's most prestigious companies, including Fox, Roche, Honeywell, and CreditKarma to deliver trustworthy data + AI at scale.

Backed by Accel, Redpoint Ventures, Notable Capital, ICONIQ Growth, and Salesforce Ventures, Monte Carlo is powering the future of reliable data + AI.

About the role:

We are looking for an experienced Executive Assistant for a contract position beginning the end of April through the end of September, covering a parental leave.

The Executive Assistant will provide high-level administrative support to the executive team. Reporting directly to the CEO, the Executive Assistant provides executive support in calendaring, correspondence, internal and external scheduling, and company-wide communication. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects with the Sales and Marketing teams. The Executive Assistant must be creative and enjoy working in a fast-paced environment.

We’re excited about you because you have:

• Strong written and verbal communication, administrative, and organizational skills.

  • Draft and prepare correspondence for internal announcements, customer agendas, and organizations that the executive is involved with, inclusive of inbox management.

  • Assist in preparing and managing presentations and decks prior to company-wide meetings and media commitments.

• Time and priority management.

  • Manage and schedule meetings thoughtfully for the respective relationship.

  • Prep the CEO for customer and prospect meetings in accordance with the Sales team.

  • Schedule, coordinate logistics, and prep the CEO for all media commitments, conferences, and networking events.

  • Arrange travel and accommodations for executives and prepare expense reports.

• Experience in a fast paced, dynamic environment working with executives.

  • Ability to exercise good judgment in a diversity of situations.

  • Be responsive to emails/texts/phone calls.

  • Use discretion, high level of confidentiality, and good judgment to handle C-Level matters.

Cultural Characteristics:

• Ownership: Intrinsically motivated to build something special, with a high degree of accountability and bias for action. We don’t have a lot of answers - go find them.

• Prioritization: Ability to organize and structure a process and maintain focused discipline on the most important things.

• Integrity: Worthy of trust, honest about failures, acts in a way that makes us proud of the journey.

• Customer orientation: Deep empathy for our customers with a focus on adding value and happiness.

• Beat the odds: Set crazy goals — hold self to a high standard to overachieve them.

• Fail forward: Be comfortable making mistakes, always own them and help the company learn from them.

• Speed: Sense of urgency to get results and learnings as quickly as possible.

#LI-REMOTE

#BI-REMOTE

Come As You Are

Equality is a core tenet of Monte Carlo's culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences.

Monte Carlo is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are proud to be recognized for our world-class employee experience:

Monte Carlo Named to American's Most Loved Workplace List 2024

Monte Carlo Named an Inc. Best Workplace for 2024

Monte Carlo Named A Top 20 ORG For Venture Capital Funded Companies, Spring 2024

Monte Carlo Named A Top 5 ORG in San Francisco, Spring 2024