Executive Assistant

Career Group; San Francisco (CA); On-site; USD 115,000 - 130,000; Full time

Job summary

A leading global finance firm in San Francisco seeks an experienced Executive Assistant to support high-level executives. This in-office role demands excellent organizational skills, multitasking abilities, and a strong background in administrative duties within the finance industry. The successful candidate will collaborate with the administrative team and assist with hiring needs while ensuring seamless operations.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 5+ years of executive assistance experience in finance and professional industries.
• Outstanding written and verbal communication skills.
• Strong technical skills and ability to learn new systems.

Responsibilities

• Coordinate operations and scheduling for managing directors and vice presidents.
• Arrange global and domestic travel arrangements.
• Manage busy calendars and prioritize tasks.

Skills

Communication

Multitasking

Problem Solving

Tools

MS Office

Job description

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $130,000.00/yr

An Established Global Finance Firm in San Francisco is looking to find a sharp and experienced Executive Assistant to join their outstanding administrative team. In this role, it is crucial to have mastered true administrative duties, including the coordination and organization of calendars, correspondence, and scheduling for several high-level team member. This Executive Assistant will have the opportunity to grow in their role via collaboration with the administrative team, assisting with hiring needs, and the creation and implementation of processes. If you are a driven and experienced administrative professional with finance industry experience looking to join a successful and team-oriented firm, we would like to hear from you.

***This is an in-office role located in San Francisco, CA

Job duties include

• Coordination of fast-paced operations and scheduling needs for two managing directors and three vice presidents
• Accurate prioritization of tasks, with the ability to juggle competing responsibilities
• Arrange global and domestic travel arrangements and process expenses.
• Manage a busy calendar and schedule prioritizing and problem solving as needed
• Manage meeting and conference logistics, action items, and materials
• Collaborate with various administrative team members to provide seamless meeting and material support
• Ensure that all materials are proofread to maintain accuracy
• Remain open to growing in role, building out processes to maximize efficiency
• Assist hiring manager with tasks as needed
• Establish manageable schedule for each individual, adjusting as needed as priorities shift

About you

• 5+ years of previous experience of executive assistance within finance and other professional industries (with experience supporting multiple high-level individuals)
• Outstanding written and verbal communication skills
• Prioritize and can multitask with ease in a fast-paced environment
• Strong technical skills (specifically in MS Office) and ability to learn new systems
• High level of confidentiality and problem-solving skills, while remaining detail-oriented

Salary Range

$115,000 - $130,000 with top-notch benefits

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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