Executive Assistant

Cypress HCM; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

Cypress HCM is seeking an Executive Assistant 3 to support a leading multimedia and creative software company. The role involves managing calendars, travel arrangements, and office coordination, requiring a Bachelor's degree and significant experience in a high-tech environment. This position offers competitive hourly pay and the opportunity to work in a dynamic setting.

Qualifications

• 5-7 years of experience as an Executive Assistant in a high-tech organization.
• Advanced proficiency in Microsoft Office and other relevant tools.
• Ability to manage uncertainty in a fast-paced environment.

Responsibilities

• Coordinate and schedule meetings across global time zones.
• Plan corporate travel and manage expense reimbursements.
• Assist with office coordination and major events.

Skills

Time Management

Organizational Skills

Interpersonal Skills

Flexibility

Attention to Detail

Education

Bachelor’s Degree or equivalent work experience

Tools

Microsoft Office

Navan

Slack

Concur

Job description

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This range is provided by Cypress HCM. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50.00/hr - $54.00/hr

Direct message the job poster from Cypress HCM

We have an exciting opportunity for an Executive Assistant 3 with the top leading multimedia and creative software company in the world using cutting-edge tools and technologies, including industry-leading AI and creative software, empower millions of users to achieve their creative and business goals.

Responsibilities:

• Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
• Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, processing international visas and arranging accommodations for both domestic and international travel.
• Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
• Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and team-building activities.
• Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.
• Office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.
• On-Site Support in San Francisco: Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office.
• Collaboration: Regularly collaborate with cross-functional Administrative and EAs.

Skills and Experience:

• Bachelor’s Degree or equivalent work experience.
• 5-7 years of experience as an Executive Assistant / Administrative Assistant within a high-tech organization.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.
• The ability to remain flexible, embrace change, seek assistance, be a team player and manage uncertainty in a fast-paced environment.
• Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.
• Demonstrated ability to work autonomously, be resourceful, willing to learn, handle complex assignments, and show initiative and follow-through.
• Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization.
• Discretion in handling sensitive and confidential information.

Compensation:

• Up to $54.23 per hour.
• 36046806

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Media, Internet Marketplace Platforms, and IT System Custom Software Development

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