Executive Assistant (on behalf of Pisces Foundation)

CEA Consulting; San Francisco (CA); Hybrid; USD 110,000 - 130,000; Full time

Job summary

A leading organization in San Francisco seeks an Executive Assistant to support the President. This role involves managing workflows, communications, and strategic tasks. The ideal candidate is detail-oriented, proactive, and possesses strong organizational and communication skills. This position offers a hybrid work model and competitive salary with benefits.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Life Insurance

Qualifications

• 7+ years of executive support experience.
• Strong organizational, prioritization, and deadline management skills.

Responsibilities

• Manage the President’s calendar and communications.
• Prepare briefing materials and organize agendas.
• Coordinate travel arrangements and expense reports.

Skills

Organizational Skills

Communication

Emotional Intelligence

Discretion

Education

Bachelor’s degree

Tools

Calendar Management Tools

Workflow Management Tools

Job description

Executive Assistant (on behalf of Pisces Foundation)

Join to apply for the Executive Assistant (on behalf of Pisces Foundation) role at CEA Consulting.

This range is provided by CEA Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $130,000.00/yr

About the Pisces Foundation

The Pisces Foundation works to advance collaborations and capacity for people, communities, and nature to thrive. We support problem-solvers addressing global environmental challenges and building a vibrant San Francisco. Headquartered in San Francisco, California, with global grantee partners. More info: https://piscesfoundation.org/

The Opportunity

The Executive Assistant will support the President, managing workflow and coordinating strategically to enhance impact. This role requires organization, discretion, and proactive support for communications, calendar, and stakeholder interactions. The ideal candidate is detail-oriented, proactive, with strong writing skills, and able to handle high-level responsibilities, contributing to the Foundation’s mission and strategic goals.

Key Responsibilities

1. Workflow & Task Management: Manage priorities, update the President’s To-Do List, coordinate with the Operations team.
2. Communication & Email Management: Draft and review correspondence, track messages, handle sensitive matters with discretion.
3. Calendar & Meeting Management: Maintain and optimize the President’s calendar, balance commitments, and track personal engagements.
4. Meeting Preparation & Follow-Up: Prepare briefing materials, organize agendas, and summarize decisions and actions.
5. Document Organization & Retention: Organize digital and physical documents for easy access and retention.
6. Expense & Travel Coordination: Manage expense reports, reimbursements, and assist with travel arrangements.
7. Technology & Systems: Maintain system access, coordinate troubleshooting, and ensure seamless tech use.
8. Internal Relationships & Leadership: Collaborate with leadership, build relationships, and support strategic alignment.

Skills and Qualifications

• Bachelor’s degree and 7+ years of executive support experience.
• Strong organizational, prioritization, and deadline management skills.
• Excellent communication skills, both written and verbal.
• Proficiency with calendar, meeting, and workflow management tools.
• Experience with expense tracking and financial processing.
• High emotional intelligence, interpersonal skills, and experience working with diverse backgrounds.
• Discretion and judgment handling confidential information.
• Team-oriented, collaborative, and committed to justice, diversity, equity, and inclusion.

Location & Schedule

Hybrid work model in downtown San Francisco, three days/week, with schedule flexibility based on President’s needs. Candidates must reside in or be willing to relocate to the San Francisco Bay Area and be authorized to work in the U.S.

Compensation & Benefits

Competitive salary ($110,000–$130,000), health/dental/vision insurance, FSA, life insurance, paid time off, holidays, and a professional, values-driven environment.

How to Apply

Apply via this link. Submit your resume, cover letter, and salary expectations. The role remains open until filled. For questions, contact Tamara Evans at [e-mail].

Equal Opportunity

We encourage candidates from diverse backgrounds and experiences to apply. We are committed to an inclusive, equitable hiring process, regardless of gender, race, age, disability, or other protected classes.