Executive Assistant

Truex Métier; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Truex Métier, based in the San Francisco Bay Area, seeks an Executive Assistant & Business Operations professional to support senior leadership and scale day-to-day operations. The role requires discretion, precision, and an operator mindset in a fast-paced investment environment.

Ideal candidates bring 4-8 years of executive assistance experience supporting senior leaders and a Bachelor's degree is required. This onsite position is full-time, with five days per week in the SF Bay Area office.

Qualifications

• Requires exceptional organizational skills and reliability.
• Demonstrates sound judgment and professionalism in a high-trust environment.
• Operator mindset with ability to contribute beyond traditional executive support.

Responsibilities

• Manage executive calendar with priority investor meetings and business development calls.
• Coordinate executive travel and meeting logistics with precision.
• Support office operations including a new office move and ongoing needs.
• Coordinate candidate interviews and maintain recruiting updates.
• Develop and streamline administrative workflows and operational processes as the firm grows.
• Anticipate team needs and drive follow-through across initiatives.

Skills

Executive support

Calendar management

Travel coordination

Operations optimization

Education

Bachelor's degree

Job description

We're partnering with a high-growth investment firm seeking a sharp, highly organized Executive Assistant & Business Operations professional to support senior leadership and contribute to the firm's day-to-day operations. This role is suited to a high-agency professional who thrives in a fast-paced, performance-driven environment and brings the discretion, precision, and execution skills needed to support a demanding investment-focused team.

Key Responsibilities

• Manage executive calendar, prioritizing investor meetings, business development calls, and other high-priority engagements
• Coordinate executive travel and ensure meeting logistics are handled with precision
• Support office operations, including a new office move and ongoing workplace needs
• Coordinate candidate interviews and maintain accurate recruiting updates
• Develop and streamline administrative workflows and operational processes as the firm grows
• Anticipate executive and team needs, manage competing priorities, and drive follow-through across initiatives

Ideal Candidate

• Exceptionally organized, detail-oriented, and reliable, with a high standard of execution
• Exercises sound judgment, discretion, and professionalism in a high-trust environment
• Brings an operator mindset and the ability to contribute beyond traditional executive support
• Comfortable working in a fast-paced, high-performance investment environment with evolving priorities
• Demonstrates strong ownership, resourcefulness, and the ability to solve problems independently
• Balances immediate execution with process improvements that support long-term efficiencyBased in the San Francisco Bay Area and able to work onsite five days per week
• Brings 4-8 years of executive assistance experience supporting senior leadership
• Bachelors degree is required

This is a great opportunity for a highly capable, proactive professional to join a growing investment firm and play a meaningful role in supporting senior leadership and scaling day-to-day operations.