Executive Assistant

Ironarch-Technology; San Antonio (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Best Place to Work

Market-leading bonus

Healthcare benefits

401(k)

Job summary

IronArch Technology in San Antonio is seeking an Executive Assistant to support AFCEC senior leadership at Kelly Annex. The successful candidate will provide high-level administrative, operational, and analytical support to senior leaders.

The Executive Assistant shall have detailed knowledge of office management policies, Tongue and Quill, and superior time management. The role includes coordinating calendars, preparing official correspondence, conducting research, and assisting with

Qualifications

• Experience supporting senior executives by managing calendars, meetings, workflow actions, and priorities.
• Knowledge of DoD/DAF governance and The Tongue and Quill standards.
• Advanced proficiency with Office applications: Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide high-level administrative support to AFCEC senior leadership.
• Coordinate calendars, meetings, travel, correspondence, and priorities.
• Prepare reports, briefings, and task-management documentation.
• Manage office supplies, records, and communications as needed.

Skills

Executive support

Calendar management

Stakeholder communication

DoD governance knowledge

Education

Associate degree

Executive office experience

Tools

Microsoft Office

SharePoint

Power BI

Job description

Description

Who We Are

Known for being a Best Place to Work and a People First company, IronArch Technology is an award-winning Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in providing innovative solutions and world class services to Federal Government clients.

Our employees have voted us as a 'Best Place to Work' 9 times and we are an INC 5000 recipient for being one of the fastest growing businesses in the United States.

Our Values

Deliver Outcomes with Speed | Own the Work and the Results | Respect People. Speak Directly. | Stay Curious. Enjoy the Journey.

What You’ll Do

IronArch Technology is looking for an Executive Assistant to support AFCEC senior leadership at Kelly Annex, JBSA – San Antonio, TX. The successful candidate will provide high-level administrative, operational, and analytical support to AFCEC senior leadership.

The Executive Assistant shall provide high-level administrative, operational, and analytical support to AFCEC senior leadership. The Executive Assistant shall have detailed knowledge of office management policies, technologies, preparing senior executive correspondence, keen attention to detail, be able to apply DAF administrative governance (e.g., Tongue and Quill), superior time management, and procedures.

The Executive Assistant shall be responsible for coordinating and managing a variety of tasks and activities, working directly with organizational leadership to help with daily workload. The Executive Assistant shall assist with managing calendars and preparing official correspondence while maintaining a professional image and working at the highest efficiency possible.

The Executive Assistant shall provide administrative support by conducting research, preparing reports, handling information requests, and performing functions such as preparing correspondence, receiving visitors, tracking office expenses, preparing office supply requests, arranging conference calls, and scheduling meetings.

Additional support includes business objective support to track and assist in the management of AFCEC workflow to track and manage and support maintenance of task-management system records management and administrative communication, and meeting products.

The Executive Assistant shall provide consistently assigned personnel to perform the on-site requirements of this section. Routine rotation of personnel to fulfill these requirements is not permitted. Temporary substitutions are permitted for leave, emergencies, vacancies, or other temporary absences, provided continuity of support is maintained.

Requirements

• Minimum of an associate's degree and four (4) years' experience or a minimum of eight (8) years of demonstrated experience in delivery and managing a staff executive office at the senior civil service/field grade officer (NH-IV/GS-15/O-6) level of service.
• Experience supporting senior executives or organizational leadership by managing complex calendars, meetings, correspondence, workflow actions, suspense dates, and executive priorities.
• Knowledge of, or demonstrated ability to apply, DAF administrative governance and official correspondence standards, including The Tongue and Quill.
• Advanced proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to satisfy applicable DoD and DAF computer, network-access, cybersecurity, and information-assurance requirements.

Preferred Experience

• Ability to prepare and quality-check professional correspondence, reports, meeting minutes, briefings, and presentations.
• Exceptional attention to detail, organization, time management, and follow-through.
• Strong written and verbal communication skills.
• Ability to work effectively with senior leaders, internal teams, external stakeholders, and visitors.
• Previous experience supporting Air Force, Department of Defense, or other federal senior leadership.
• Experience with Task Management Tool, SharePoint, Microsoft Power BI, Adobe, Microsoft Edge, or comparable workflow and collaboration platforms.

Why IronArch Technology?

• Awarded Best Place to Work 9 times!
• Competitive compensation and market-leading bonus opportunities
• Medical, dental and vision benefits where a significant portion of the premium is subsidized by IronArch. For qualifying high deductible health plans, IronArch also contributes towards a Health Reimbursement Account to cover eligible medical expenses
• Company-provided healthcare concierge assistance to help explain your coverage in plain language; help you find, choose, and schedule quality care; and address billing, benefit, or claims concerns, potentially saving hours of your time
• 401(k) retirement plan where the company contributes dollar for dollar up to 3 percent, and 50 cents on the dollar for the 4th and 5th percent with immediate entry and immediate vesting
• 20 days of PTO accumulated per calendar year
• 11paid holidays
• Bereavement, jury duty, parental (maternity/paternity/adoption), and military leaves
• Sabbatical programs
• Company-paid short- and long-term disability
• Company-paid life insurance
• Voluntary life, accidental and indemnity income replacement benefits
• Professional development reimbursement
• Health club reimbursement
• Matching donation program and annual philanthropic activities
• Pet insurance
• And more!

IronArch Technology is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

In alignment with applicable state and local pay transparency laws, IronArch includes a salary range in our job descriptions to support equity and transparency in our hiring process. The compensation range provided reflects what we reasonably expect to offer for this role, with the final offer determined by a variety of factors including skills, experience, and scope of responsibilities.