Executive Support Specialist

TJ Consulting Group; Fort Meade (MD); On-site; USD 90,000 - 93,000; Full time

Benefits offered by this job

PTO

Holiday Pay

401K with a 4% Match

Medical Insurance

Dental Insurance

Vision Insurance

Group Life & AD&D

Voluntary Life AD&D

Short-term Disability

Long-Term Disability

Health Savings Account

Flexible Spending Account (Health and/

Critical Illness Insurance

Accident Insurance

Hospital Indemnity Insurance

Employee Assistance Program (EAP)

Job summary

TJ Consulting Group seeks an Executive Support Specialist to provide high-level administrative support to the 315 COS/CC and senior leadership in a U.S. Air Force environment.

You will manage calendars and travel, prepare documents, facilitate meetings, screen calls, and maintain confidential information with discretion. A minimum of five years’ experience and an active TS/SCI clearance with poly is required.

Qualifications

• Minimum of 5 years of executive support experience.
• Prior military or defense environment experience desirable.
• Active TS/SCI clearance with poly required.

Responsibilities

• Manage the executive calendar and coordinate complex travel.
• Facilitate meetings for the executive and record minutes.
• Prepare and edit documents, reports, presentations, and briefings.
• Screen and direct phone calls and visitors.
• Maintain confidential information with discretion.
• Coordinate with other offices and organizations on behalf of the executive.
• Maintain office records, files, and equipment; assist with events and logistics.

Skills

Written & Verbal Communication

Organizational skills

Independent work

Attention to detail

Discretion & confidentiality

Problem solving

Time management

Interpersonal skills

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Office automation tools

Job description

About The Role

We are seeking a highly motivated and experienced Executive Support Specialist to provide comprehensive administrative support to the 315 COS/CC and senior-level leadership. The ideal candidate will be a proactive, organized, and discreet individual with excellent communication, interpersonal, and technical skills, capable of managing complex administrative operations within an Air Force environment.

Location: Fort Mead, MD

Salary Range: $90,000 - $93,000

Primary Duty Responsibilities

Executive Support & Meeting Facilitation:

• Maintain the 315 COS/CC’s calendar and coordinate complex travel arrangements.
• Facilitate meetings for the 315 COS/CC and squadron staff. Duties include planning sessions, providing agendas, collaborating with members, identifying problem sets, developing courses of action, providing relevant information and suggestions during meetings, and recording and maintaining minutes in an appropriate electronic Government-approved shared location (contractor format is acceptable).
• Prepare and edit a wide range of documents, including correspondence, reports, presentations, and briefings.
• Screen and direct phone calls and visitors.
• Maintain confidential information with the utmost discretion.

Administrative & Systems Support

• Provide specialized administrative support utilizing various military and civilian personnel and administrative systems, including: Virtual Military Personnel Flight (vMPF), Base Level Service Delivery Model (BLSDM), MyPers, Defense Civilian Personnel System (DCPS, AKA “MyBiz+”), Virtual Processing Center (vPC), Personnel Records Display Application (PRDA), Case Management System (CMS), LeaveWeb, SharePoint, Military Personnel Data System (MilPDS), Automated Time Attendance and Production System (ATAAPS), Air Force Personnel Accountability and Assessment System (AFPAAS), the Defense Travel System (DTS), and the emerging “MyFSS” series of Air Force personnel management systems.
• Manage incoming and outgoing mail and correspondence.
• Coordinate with other offices and organizations on behalf of the executive.
• Maintain office records, files, and equipment.
• Assist with event planning and general office logistics.

Technical Proficiency

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experienced with office automation tools and technologies.
• Strong typing, proofreading, and attention to detail.

Skills

• Excellent written and verbal communication skills.?
• Strong organizational and time management skills.?
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.?
• Discretion and confidentiality.?
• Proactive and problem-solving skills.?
• Ability to prioritize tasks and meet deadlines.?
• Strong interpersonal and customer service skills.?

Benefits

• PTO
• Holiday Pay
• 401K with a 4% Match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Group Life & AD&D
• Voluntary Life AD&D
• Short-term Disability
• Long-Term Disability
• Health Savings Account
• Flexible Spending Account (Health and Dependent)
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Employee Assistance Program (EAP)

Education: High School Diploma or equivalent required; Bachelor's degree preferred.

Experience: Minimum of 5 years of experience providing high-level executive support. Prior Military or for military experience is desirable.

Clearance: Active TS/SCI/ for this position does require a TS/CI-Poly clearance required.

We are committed to fostering an inclusive workplace and provides equal employment opportunities (EEO) to all employees and applicants for employment. We do not employ AI tools in our decision-making processes. Regardless of race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran. ensures that all employment decisions are made in accordance with applicable federal, state, and local laws. Our commitment to non-discrimination in employment extends to every location in which our company operates.