Executive Assistant

Ardent Eagle Solutions; Washington (District of Columbia); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical/Dental/Vision Coverage

Matching 401(k) Plan

Continuing Education Assistance

Paid Time Off

Free parking for night shift

Job summary

Ardent Eagle Solutions is seeking an Executive Assistant to support ITA I&A TCGM with high-level administrative tasks and travel coordination. The role involves briefing materials, calendar management, and communication drafting for senior leadership.

The candidate should have strong MS Office skills, prior federal government exposure, and a track record of handling sensitive information with discretion. Onsite work in Washington, DC is required with standard business hours.

Qualifications

• Strong travel management experience for extensive executive itineraries.
• Highly organized with calendar management for dynamic schedules.
• Proven office administrative support experience.
• Excellent verbal and written communication skills.
• Ability to handle highly confidential information responsibly.
• Federal Government support experience is strongly preferred.
• Public Trust clearance is required to perform duties.
• Approximately 6+ years of related experience.

Responsibilities

• Perform sensitive administrative tasks for senior executives.
• Coordinate executive correspondence and manage office equipment.
• Plan and maintain schedules and travel logistics for principals.
• Prepare briefing materials and draft communications for internal and external use.
• Support onboarding and compile weekly reports as needed.
• Draft and process travel requests and budget-related tasks.

Skills

Travel management

Calendar management

Office administration

Verbal & written communication

Confidentiality

Federal government experience

Executive support

Security/compliance

Education

Bachelor's degree or equivalent

Tools

MS Word

PowerPoint

Excel

Outlook

MS 365 tools

Job description

Clearance

Public Trust

Overview

The objective of this requirement is to provide Administrative/Program Support services to assist with general office tasks, cover a range of administrative work (including calendar management and travel management), and support senior leadership in various areas within I&A’s Office of the Deputy Assistant Secretary for TCGM.

Background

Ardent Eagle Solutions is seeking an Executive Assistant to support ITA I&A TCGM. This position encompasses administrative and miscellaneous services to efficiently and effectively fulfill the I&A’s goals and objectives. Specifically, to provide experienced professional administrative services including direct administrative support to senior leadership. These services include updating trackers, gathering and organizing information for briefing materials, arranging travel for principals, performing logistical work to arrange internal and external meetings with various stakeholders. Additionally, this position will update documents and draft email communications for internal and external dissemination. Other duties as assigned may include completing foreign national visitor forms, escorting visitors, and managing tasks in ITA’s Tasking.

Responsibilities

• Performs sensitive and highly visible administrative functions for a single or small group of Senior Executive(s).
• Often the first person corresponded with for the Executive.
• Plans and produces executive correspondence, operates general office equipment, and is proficient with Office Suite applications.
• Manages schedules and calendars.
• Manages executive travel logistics and schedules.
• Makes travel requests for office staff.
• Performs a range of day-to-day office administrative duties including travel arrangements, filing, and calendar management.
• Performs budget spreadsheet maintenance.
• Orders office supplies.
• Participates in annual property inventory for up to 35 individuals.
• Escorts individuals into and out of the building.
• Will have access to activities and information of a highly confidential nature that requires sensitivity and discretion.
• Supports onboarding activities for new federal staff.
• May be required to compile and consolidate weekly reports for up to 35 individuals into one report for review.

Qualifications

• Strong demonstrated experience with travel management, specifically for extensive and complicated travel schedules for executives.
• Strong demonstrated experience with scheduling and calendar management, especially for extremely busy and dynamic schedules for executives.
• Strong demonstrated experience providing office administrative support.
• Must possess excellent verbal and written skills.
• Strong proficiency with MS Word, PowerPoint, Excel, Outlook, and related MS 365 tools.
• Ability to handle sensitive and confidential information appropriately.
• Federal Government support experience is strongly preferred.
• Approximately 6 or more years of related and relevant experience.
• Public Trust is required to perform these duties.

Education

Bachelor's degree (or equivalent).

Location and Work Hours

• Support shall perform onsite at DOC, HCHB, Washington, DC 20230.
• Schedule: Monday – Friday 8:00 AM – 4:30 PM. Early arrival/availability is critical.

Compensation

Compensation will be discussed in greater detail with candidates who advance in the interview process, allowing for a comprehensive evaluation of qualifications and alignment with role requirements.

Compensation Disclaimer:

Final compensation will be determined at the Company’s discretion based on a variety of factors, including but not limited to relevant experience, skills, education, internal equity, geographic location, and contract requirements. Not all candidates will be eligible for the upper end of the salary range.

Benefits and EEO

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off
• Free parking is available for the night shift Operations Watch Officers

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned.

Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.