Executive Assistant

Wingspan Life Resources; Saint Paul (MN); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Professional development opportunities

Job summary

Wingspan Life Resources is seeking an experienced Executive Assistant to support the Executive Director and senior leaders. You will manage calendars, travel, meetings, and prepare reports and presentations to advance the nonprofit's mission.

The ideal candidate will have a minimum of 3 years’ EA experience, a Bachelor's degree or equivalent, strong communication and organizational skills, and demonstrated discretion with confidential information, in a diverse and inclusive environment.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 3 years of experience as an Executive Assistant or similar role, preferably in a non-profit environment.
• Proficient in Microsoft Office Suite and other commonly used business software.
• Excellent organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Strong written and verbal communication skills, with exceptional attention to detail.
• Ability to maintain professionalism and confidentiality at all times.
• Proactive, resourceful, and able to work independently with minimal supervision.

Responsibilities

• Provide high-level administrative support to the Executive Director and assist with scheduling, meeting coordination, and travel arrangements
• Prepare and proofread various documents, reports, and presentations
• Manage and maintain confidential information with discretion and professionalism
• Act as a liaison between the Executive Director and other staff members, board members, and external partners
• Conduct research and gather data to support decision-making and project management
• Handle incoming calls, emails, and inquiries, and respond in a timely and professional manner
• Coordinate and plan events and meetings, including room reservations and catering arrangements
• Create and maintain organized and accurate records and files

Skills

Organizational skills

Time management

Communication

Attention to detail

Professionalism

Independent work

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Job description

Position: Executive Assistant for Wingspan Life Resources

Wingspan Life Resources is a non‑profit organization dedicated to empowering adults with developmental disabilities to achieve independence, inclusion, and productivity in their communities. We are looking for an experienced and dynamic Executive Assistant to join our team and support the executive leadership in driving our mission forward.

The Role

As the Executive Assistant for Wingspan Life Resources, you will play a critical role in ensuring the smooth operation of our organization. You will work closely with our Executive Director and other senior leaders to handle a wide range of administrative and executive support tasks. Your efficient and proactive approach will be pivotal in helping us carry out our mission and make a positive impact on the lives of the individuals we serve.

Responsibilities

• Provide high‑level administrative support to the Executive Director and assist with scheduling, meeting coordination, and travel arrangements


• Prepare and proofread various documents, reports, and presentations


• Manage and maintain confidential information with discretion and professionalism


• Act as a liaison between the Executive Director and other staff members, board members, and external partners


• Conduct research and gather data to support decision‑making and project management


• Handle incoming calls, emails, and inquiries, and respond in a timely and professional manner


• Coordinate and plan events and meetings, including room reservations and catering arrangements


• Create and maintain organized and accurate records and files

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience


• Minimum of 3 years of experience as an Executive Assistant or similar role, preferably in a non‑profit environment


• Proficient in Microsoft Office Suite and other commonly used business software


• Excellent organizational and time management skills with the ability to handle multiple tasks simultaneously


• Strong written and verbal communication skills, with exceptional attention to detail


• Ability to maintain professionalism and confidentiality at all times


• Proactive, resourceful, and able to work independently with minimal supervision


• Passion for our mission and a commitment to promoting diversity, equity, and inclusion

Why work at Wingspan Life Resources?

Wingspan Life Resources offers a collaborative and supportive work environment, where every team member has the opportunity to make a meaningful impact. We value diversity and offer equal opportunities for all individuals to thrive and grow. As an employee, you will enjoy a competitive salary, comprehensive benefits package, and opportunities for professional development and advancement.