Executive Assistant to Leadership - Nonprofit Impact & Ops

Wingspan Life Resources; Saint Paul (MN); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Professional development opportunities

Job summary

Wingspan Life Resources is seeking an experienced Executive Assistant to support the Executive Director and senior leaders. You will manage calendars, travel, meetings, and prepare reports and presentations to advance the nonprofit's mission.

The ideal candidate will have a minimum of 3 years’ EA experience, a Bachelor's degree or equivalent, strong communication and organizational skills, and demonstrated discretion with confidential information, in a diverse and inclusive environment.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 3 years of experience as an Executive Assistant or similar role, preferably in a non-profit environment.
• Proficient in Microsoft Office Suite and other commonly used business software.
• Excellent organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Strong written and verbal communication skills, with exceptional attention to detail.
• Ability to maintain professionalism and confidentiality at all times.
• Proactive, resourceful, and able to work independently with minimal supervision.

Responsibilities

• Provide high-level administrative support to the Executive Director and assist with scheduling, meeting coordination, and travel arrangements
• Prepare and proofread various documents, reports, and presentations
• Manage and maintain confidential information with discretion and professionalism
• Act as a liaison between the Executive Director and other staff members, board members, and external partners
• Conduct research and gather data to support decision-making and project management
• Handle incoming calls, emails, and inquiries, and respond in a timely and professional manner
• Coordinate and plan events and meetings, including room reservations and catering arrangements
• Create and maintain organized and accurate records and files

Skills

Organizational skills

Time management

Communication

Attention to detail

Professionalism

Independent work

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Job description

Wingspan Life Resources is seeking an experienced Executive Assistant to support the Executive Director and senior leaders. You will manage calendars, travel, meetings, and prepare reports and presentations to advance the nonprofit's mission.

The ideal candidate will have a minimum of 3 years’ EA experience, a Bachelor's degree or equivalent, strong communication and organizational skills, and demonstrated discretion with confidential information, in a diverse and inclusive environment.