Executive Assistant

Wingstop Restaurants Inc.; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Wingstop Restaurants Inc. seeks an Executive Assistant to provide high-level administrative support to two or more members of the Senior Leadership Team at the Global Support Center in Dallas.

You will manage calendars, prepare presentations, coordinate travel, and handle confidential information while ensuring clear communication between executives and internal teams. This role requires diplomacy and efficient multi-tasking in a fast-paced environment.

Qualifications

• High-level administrative support to senior leaders.
• Excellent communication and discretion in handling confidential information.
• Strong organizational skills and calendar management.

Responsibilities

• Manage active calendars for SLT members and keep schedules aligned.
• Prepare correspondence, presentations, and reports as requested.
• Arrange national and international travel, itineraries and meetings.
• Facilitate seamless communication between SLT offices and internal teams.
• Demonstrate leadership and diplomacy with senior management and staff.
• Support Board meetings—logistics, materials, notes, and follow-ups.
• Process expense reports and travel reimbursements.
• Prioritize multiple needs and advance projects from start to finish.

Tools

MS Office

PowerPoint

Excel

Job description

We're not in the wing business. We're in the flavor business. It's been our mission to Serve the World Flavor since we first opened in 1994, and we're just getting started. 1997 saw the opening of our first brand partner operated Wingstop location, and by 2002 we had served the world one billion wings. It's flavor that defines us and has made Wingstop one of the fastest growing brands in the restaurant industry.

Above all else - our success is largely due to our people and our core values, or what we call The Wingstop Way of being entrepreneurial, service-minded, fun, and authentic. We believe having a strong people foundation centered on these collective values creates a crave-worthy culture and talented team, as well as ensures our brand is poised for accelerated growth. We all win together.

WHAT WE'LL NEED

The Executive Assistant is a critical role providing high-level administrative support to 2 or more members of our Senior Leadership Team (SLT). You are the main point of contact for the leaders whom you support, so we rely on you to ensure the lines of communication remain open between their offices, senior management, and internal teams. This role is based at the Global Support Center in Dallas.

• Manage an active calendar of appointments while ensuring SLT members’ schedules are followed and respected. Keeping leaders well-informed of upcoming commitments and responsibilities will be a key priority.
• Compose correspondence, prepare presentations / reports, and handle information requests (often confidential in nature).
• Arrange complex national and international travel plans, itineraries, and agendas; collect documents for travel-related meetings; coordinate on/off-site meetings/conferences.
• Provide an environment where seamless communications between SLT members’ offices and internal teams is expected and carried out.
• Demonstrate leadership and diplomacy to maintain credibility, trust, and support with senior management and internal teams.
• Provide support with scheduling and handling logistics of Board meetings, ensuring meetings go off without a hitch.
• Provide support with preparing and circulating materials for review prior to Board meetings; take notes and distribute following Board meetings and respond to inquiries from Board members
• Complete expense reports, and process travel reimbursement requests.
• Prioritize multiple needs efficiently and follow projects through from start