Executive Assistant

Sunlight Senior Living; Saint Paul (MN); On-site; USD 45,000 - 60,000; Full time

Job summary

A mission-driven senior living facility in Saint Paul is seeking an Executive Assistant to support the management team. The role involves preparing reports, answering calls, handling basic bookkeeping, and organizing office duties. Ideal candidates should be detail-oriented, computer savvy, and possess strong communication skills. Experience in a fast-paced environment and prior administrative support is preferred. This position is a great opportunity to make a difference in the lives of the elderly while enjoying a dynamic work atmosphere.

Qualifications

• Proven experience as an executive assistant or relevant administrative support experience.
• Ability to organize workload by priorities and meet deadlines.
• Strong decision-making abilities in a fast-paced environment.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional-level verbal and written communication skills.

Responsibilities

• Prepare statements, reports, letters, and documents.
• Answer phones and route calls or take messages.
• Handle basic bookkeeping tasks.
• File and retrieve records, documents, and reports.
• Greet visitors and manage their meetings with executives.
• Use various software for word processing and spreadsheets.
• Order supplies and manage records database.
• Provide general administrative support.

Skills

Detail-oriented

Computer savvy

Proactive problem-solving

Professional communication skills

Tools

MS Office

Job description

Sunlight Senior Living is a mission-driven facility and is looking to add an Executive Assistant to the team to assist the management team.

The Executive Assistant should be an individual who is detail-oriented, computer savvy, and has the ability to take initiative and follow through on projects. Additionally, the individual should be comfortable with a fast-paced environment and share their passion for working with the elderly.

Responsibilities:

• Preparing statements, reports, letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving records, documents, and reports.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, and data software.
• Performing office duties that include ordering supplies and managing a records database.
• Provide general administrative support.

Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience is a plus.
• In-depth understanding of the entire MS Office.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional-level verbal and written communication skills.