Executive Assistant

Sustainable Solutions Corporation; Royersford (Montgomery County); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support their Co-Founder and President. This role offers a dynamic work environment where you will manage complex scheduling, coordinate travel, and assist with sales processes. The ideal candidate will possess exceptional organizational skills and a proactive approach to problem-solving. Join a team dedicated to sustainability and make a meaningful impact while enjoying benefits like flextime and health insurance. This is a fantastic opportunity to grow within a forward-thinking company committed to positive global change.

Benefits

Health Benefits

Flextime

Summer Fridays

PTO

401k Match

HRA

Paid Holidays

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Proficient in Microsoft Office Suite and CRM systems.

Responsibilities

• Manage complex calendars and scheduling for the Co-Founder.
• Coordinate travel arrangements and prepare sales reports.

Skills

Organizational Skills

Time Management

Communication Skills

CRM Systems (Zoho)

Microsoft Office Suite

Education

Bachelor's Degree

Tools

Zoho

Microsoft Teams

Job description

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People & Talent Partner | Fractional Recruiting | HR | Start-Up | Head of People

WHAT WE ARE LOOKING FOR

As the Executive Administrative Assistant, for Sustainable Solutions Corporation (SSC) you will work closely with the Co-Founder & President to streamline operations, manage his time effectively, and ensure sales processes run smoothly.

This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

This in office role, requiring you to work out of our Royersford office 4 days a week.

What you are accountable for:

Calendar & Scheduling Management:

• Manage and coordinate his complex calendar, including scheduling meetings, supporting travel and speaking arrangements, prioritizing appointments, and ensuring availability for key business needs.
• Proactively address scheduling conflicts and ensure efficient time management.
• Coordinate internal and external meetings, including preparation and follow-ups.
• Assist with sales pipeline tracking, Zoho updates, and maintaining accurate client and prospect records.
• Prepare sales reports, proposals, and presentations as needed.
• Facilitate communication with clients and prospects, ensuring timely follow-ups.
• Collaborate with the sales team to ensure he has the necessary information and materials for client interactions.
• Act as the primary point of contact for his communications, handling emails, calls, and messages.
• Draft, proofread, and send professional correspondence on behalf of him.
• Liaise with internal teams and external stakeholders to communicate priorities and updates effectively.

Travel Coordination:

• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.

Administrative Tasks:

• Manage expense reports and reimbursements.
• Organize and maintain files, documents, and records.
• Handle special projects and tasks as assigned by him to support him and other departments.

What we are looking for:

• 3+ years of proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives.
• Exceptional organizational and time-management skills.
• Strong understanding of sales processes and familiarity with CRM systems (e.g., Zoho).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools (e.g., Teams).
• Excellent verbal and written communication skills.
• Ability to maintain discretion and confidentiality.
• A proactive problem solver with a high level of emotional intelligence and adaptability.

We also have health benefits, flextime, summer Fridays, PTO, 8 paid holidays, 401k match, and an HRA.

Sustainable Solutions Corporation (SSC), is dedicated to partnering with other companies to drive sustainability and empower positive global change. We were founded in 2001 with the mission to make the world a better a place. Together with our sister company, GreenCircle Certified, we are committed to delivering sustainability strategy and upholding the values of being environmentally friendly. We are invested in our company core values.

Sustainable Solutions Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Business Development

• Industries

  Environmental Services and Professional Services

Referrals increase your chances of interviewing at Sustainable Solutions Corporation by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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