Executive Assistant

The Sage Group; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

This innovative firm is seeking an Executive Assistant to provide high-level support to senior leaders in a global Customer Success Organization. The role requires strong organizational skills, discretion, and the ability to thrive in a fast-paced environment. You will manage priorities, coordinate meetings, and support leadership projects, ensuring seamless operations. This position offers the chance to work remotely while collaborating with dynamic teams, making it an exciting opportunity for a proactive self-starter who enjoys bringing structure to busy environments.

Qualifications

• Experience in supporting C-level or VP-level executives.
• Proficient in managing complex calendars and scheduling.

Responsibilities

• Coordinate meetings and assist with events and functions.
• Manage executives' calendars and prioritize tasks effectively.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Confidentiality

Education

3+ years supporting senior executives

Tools

PowerPoint

Google Calendar

Coupa

Workday

Concur

Navan

Job description

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One of The Sage Group’s clients is seeking an Executive Assistant with experience in global B2B tech and ideally customer success organizations. Client is a cloud content management and file sharing service for businesses.

We’re looking for an experienced Executive Assistant to provide high-level support to senior leaders on a global Customer Success Organization. In this role, you’ll help keep the team operating smoothly—managing priorities, solving administrative challenges before they arise, and supporting leadership projects and operations. You’ll be stepping into a dynamic, fast-paced environment, so strong judgment, discretion, and organizational skills are key. You’ll partner with leaders and teams to ensure seamless operations and help maintain team connectivity.

What You’ll Do:

• Learn and support the priorities and objectives of your assigned leaders and their teams
• Coordinate and assist with meetings, functions, and events (including team offsites)
• Prepare professional presentation materials for internal communications
• Help manage executives’ calendars and schedules, making informed prioritization decisions
• Support team meetings, manage shared calendars, and help monitor Slack channels
• Assist with cross-functional scheduling and team alignment
• Act as a point person for administrative requests and operational tasks
• Coordinate domestic and international travel plans and agendas
• Help track and highlight important team moments and milestones
• Support department culture initiatives as needed during the coverage period

Who You Are:

• Thrive in busy environments and enjoy bringing structure to moving parts
• Clear and confident communicator with strong people skills
• Proactive self-starter who can handle tasks independently
• Able to anticipate needs and offer solutions without waiting for direction
• Detail-oriented and resourceful, with creative problem-solving skills
• Maintain high levels of confidentiality and professionalism
• Skilled at managing complex calendars and juggling competing priorities
• Flexible to occasionally support needs outside of typical business hours
• Enjoy being part of a team and supporting team engagement activities

Requirements:

• 3+ years supporting senior executives (C-level or VP-level)
• Proficient with PowerPoint, Google Calendar, Coupa, Workday, Concur, and Navan (or similar tools)
• Previous experience supporting cross-functional or global teams
• Strong administrative, organizational, and prioritization abilities
• Excellent written and verbal communication skills

Duration: thru mid-January 2026 to start, extension potential

Location: 100% remote but must be able to work Pacific hours and Bay Area preferred

Compensation: $40-51/hr

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Marketing

• Industries

  Staffing and Recruiting

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