Executive Assistant

Boldly Premium Executive Assistants; New York (NY); Remote; USD 60,000 - 80,000; Full time

Job summary

An innovative firm is seeking a dynamic executive assistant to provide top-notch administrative support to Fortune 500 companies and not-for-profits. This full-time remote position offers flexibility and a supportive work environment, allowing you to choose clients that align with your values. With a focus on work-life balance, you will handle scheduling, correspondence, and travel arrangements while fostering rewarding partnerships with executives. If you thrive in a fast-paced environment and have a passion for supporting others, this is the perfect opportunity to make a meaningful impact while enjoying a range of benefits.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k with Employer Match

Paid Time Off

Paid Holidays

Parental Leave

Ongoing Mentoring

Flexible Work Environment

Qualifications

• At least 7 years of experience supporting high-level executives.
• Proficient in Google Workspace, Office 365, and Zoom.

Responsibilities

• Maintain appointment schedules and manage multiple email inboxes.
• Plan and schedule meetings, conferences, and travel arrangements.

Skills

Executive Support

Google Workspace

Office 365

Zoom

Multitasking

Communication Skills

Time Management

Detail-oriented

Tools

Google Workspace

Office 365

Zoom

Job description

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Recruitment & Partnerships Manager | Military Spouse Advocate | Marketing and Outreach | Program Management

We are currently hiring for multiple positions, including roles within the non-profit and finance industries.

Pay ranges between $27-$31 an hour. In addition, you’ll receive a wide range of benefits including medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly, 401k with employer match, PTO, and much more (see full details below).

Are you a dynamic, caring and talented executive assistant? If so, Boldly is looking for you! We are seeking full-time employees to support established Fortune 500 companies, not-for-profits, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play a pivotal role in providing top-notch administrative support. You’ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long-term assignments where you’ll create rewarding partnerships with the executives you assist while gaining valuable industry experience. As a Boldly employee, your work will be 100% remote and flexible, with no night or weekend work. This full-time position requires your availability for 40 hours a week during business hours.

Responsibilities include:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Managing correspondence, drafting letters and documents, researching, and initiating phone calls on behalf of executives
• Managing multiple email inboxes
• Handling expenses and other administrative tasks as needed

About you

You have at least 7 years of experience supporting high-level executives in a fast-paced environment. You prioritize remote work, value flexibility, and foster a culture of respect, kindness, and transparency. You are a team player with excellent communication skills, a positive outlook, proactive, tech-savvy, detail-oriented, and results-driven. You perform your duties with a smile!

Required Skills and Experience:

• Minimum of 7 years of experience as an executive or senior administrative assistant supporting multiple executives
• Proficiency with Google Workspace, Office 365, Zoom, and other productivity tools
• Strong multitasking and prioritization skills
• Excellent organizational and time management abilities
• Quick learner of new tools
• Excellent interpersonal communication skills
• Ability to work independently under deadlines

Benefits for full-time employees:

• Medical, dental, vision, and life insurance, fully paid by Boldly
• 401k with employer match
• PTO including vacation and sick leave
• Paid holidays and parental leave
• Ongoing mentoring and support from your Boldly Team Leader

Compensation

The hourly pay range is $27-$31, with specific starting rates based on location:

• California & New York: $28/hour
• Other locations: $27/hour

Our culture

We support work-life balance and foster a diverse, inclusive, and respectful remote work environment. Our team includes parents, military spouses, caregivers, and others with flexible work needs. As a woman-owned business, we are committed to diversity and inclusion. We are certified as a Great Place to Work, recognized by Fortune, Entrepreneur, and other organizations for our workplace culture. We also support military spouses and promote flexible employment options.

For more about our culture and team experiences, visit https://boldly.com/jobs/

Note: Applicants must have at least 7 years of executive support experience and an up-to-date LinkedIn profile. We especially encourage military spouses to apply, highlighting relevant experience on their resumes.