Executive Assistant

Global Industrial; Roslyn Heights (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Global Industrial in Roslyn Heights, New York, seeks an experienced administrative professional to support executive-level employees. The role involves complex administrative functions, managing the CIO's calendar, and interacting with all levels of the organization.

Applicants should possess a Bachelor’s degree and 3+ years of relevant experience, along with expertise in Microsoft Suite, particularly PowerPoint and Excel. The position requires excellent communication skills, organizational abilities, and a professional demeanor.

Qualifications

• Bachelor’s degree with 3+ years administrative experience supporting executive level employees.
• Proficient in all Microsoft Suite applications, especially PowerPoint and Excel.
• Strong ability to multitask, prioritize work, and meet deadlines.

Responsibilities

• Perform complex and confidential administrative functions like correspondence and agendas.
• Screen and route telephone calls professionally.
• Manage the CIO's calendar and travel arrangements.

Skills

Administrative support experience

Microsoft Suite proficiency

Excellent communication skills

Organization skills

Multitasking ability

Education

Bachelor’s degree

Job description

Global Industrial

Key Responsibilities

• Perform complex and confidential administrative functions including developing and typing written correspondence, agendas, notices, and minutes.
• Screen and route telephone calls ensuring clients and vendors are handled in a professional and courteous manner.
• Maintain significant personal interaction with senior leadership and all levels of the organization; communicate and represent the organization and executive appropriately.
• Act as the project manager for special projects at the request of the CIO, including planning and coordinating multiple presentations and disseminating information.
• Manage the CIO calendar, meeting arrangements, travel planning, and expense reporting.
• Maintain confidentiality of all corporate, personnel, and research matters.
• Assist senior IT team members with related duties.

Competencies and Skills

• Bachelor’s degree with 3+ years administrative experience supporting executive level employees.
• Proficient in all Microsoft Suite applications with superior knowledge of PowerPoint and Excel.
• Extremely well organized and energetic with excellent administrative skills.
• Excellent verbal and written communication skills required.
• Strong ability to multitask, prioritize work and meet deadlines.
• Professional appearance and telephone manner essential.
• Ability to interact and interface with all levels within the organization.

EEO/AA Statement

Global Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.