Executive Assistant

Talentify; Port Washington (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Global Industrial in Port Washington, NY is seeking an experienced executive assistant to support the CIO and senior leadership. You will handle confidential communications, draft correspondence, manage the CIO calendar, coordinate travel, and prepare presentations using PowerPoint.

This in-office role requires outstanding organizational skills, strong written and verbal communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Bachelor degree with 3+ years of executive support experience.
• Proficient in Microsoft Office, especially PowerPoint and Excel.
• Highly organized with strong administrative skills.
• Excellent verbal and written communication.
• Ability to multitask and meet deadlines.
• Professional appearance and in-office presence required.
• Ability to interact with all levels of the organization.

Responsibilities

• Performing complex and confidential administrative functions including developing and typing written correspondence, agendas, notices, and minutes.
• Screening/routing telephone calls ensuring clients and vendors are handled in a professional and courteous manner.
• Maintaining significant personal interaction with Sr. Leadership and all levels of the organization; must be able to effectively communicate and appropriately represent the organization and this executive.
• Acting as the project manager for special projects, at the request of the CIO, which may include planning and coordinating multiple presentations and disseminating information.
• Managing the CIO calendar, meeting arrangements, travel planning, and expense reporting.
• Maintaining confidentiality of all corporate, personnel and research matters.
• Assisting senior IT team members with some of their above duties.

Skills

Microsoft Office

PowerPoint

Excel

Organization

Communication

Multitasking

Education

Bachelor degree

Job description

Global Industrial

Corporate Overview

For over 70 years Global Industrial has been an industry leader providing private label and brand name industrial equipment and supplies to businesses throughout North America.

We carry over one million industrial, material handling and business products that are sold through our website, corporate sales people and full color catalogs. We are constantly increasing our product offerings to meet the diverse and changing needs of our customers. Our customers include small to large corporations, institutions, government agencies and consumers across North America.

Why Join Global Industrial

At Global Industrial, we’re One Team committed to delivering value and empowering our associates to grow. Our culture is built on:

• Meritocracy & Pay for Performance – Your impact drives your rewards
• High Say-Do Ratio – We follow through on our commitments
• Career Growth & Internal Mobility – We invest in your future
• Collaboration & Accountability – One team delivering real results

Make an impact. Be recognized. Grow your career with us.
Global Industrial — Delivering Value Starts Here

Key Responsibilities

• Performing complex and confidential administrative functions including developing and typing written correspondence, agendas, notices, and minutes.
• Screening/routing telephone calls ensuring clients and vendors are handled in a professional and courteous manner.
• Maintaining significant personal interaction with Sr. Leadership and all levels of the organization; must be able to effectively communicate and appropriately represent the organization and this executive.
• Acting as the project manager for special projects, at the request of the CIO, which may include planning and coordinating multiple presentations and disseminating information.
• Managing the CIO calendar, meeting arrangements, travel planning, and expense reporting.
• Maintaining confidentiality of all corporate, personnel and research matters.
• Assisting senior IT team members with some of their above duties.

Competencies and skills

• Bachelor degree with 3+ year administrative experience in supporting executive level employees.
• Must be proficient in all Microsoft Suite Applications with superior knowledge of PowerPoint and Excel.
• Must be extremely wellorganized and energetic with excellent administrative skills.
• Excellent verbal and written communication skills required.
• Strong ability to multitask, prioritize work and meet deadlines.
• A professional appearance and telephone manner is essential.
• Ability to interact and interface with all levels within the organization.
• This position requires regular in-office attendance as an essential function of the job.

EEO/AA Statement

Global Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.