Executive Assistant

Global Industrial Company; Port Washington (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Global Industrial Company is seeking an Executive Administrative Assistant in Port Washington, NY. This role involves performing complex administrative functions for senior leadership, including managing calendars, planning travel, and organizing presentations.

Candidates must possess a Bachelor's degree and at least 3 years of experience supporting executive roles, alongside exceptional organizational and communication skills. Proficiency in Microsoft Office, especially PowerPoint and Excel, is essential.

Qualifications

• 3+ years of administrative experience supporting executive level roles.
• Proficient in Microsoft Office, particularly PowerPoint and Excel.
• Excellent verbal and written communication skills.

Responsibilities

• Manage CIO's calendar and travel arrangements.
• Perform complex administrative functions including correspondence and minutes.
• Act as project manager for executive projects.

Skills

Organizational skills

Communication skills

Microsoft Suite Applications

Multitasking

Education

Bachelor's degree

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

Responsibilities

• Performing complex and confidential administrative functions including developing and typing written correspondence, agendas, notices, and minutes.
• Screening/routing telephone calls ensuring clients and vendors are handled in a professional and courteous manner.
• Maintaining significant personal interaction with Sr. Leadership and all levels of the organization; must be able to effectively communicate and appropriately represent the organization and this executive.
• Acting as the project manager for special projects, at the request of the CIO, which may include planning and coordinating multiple presentations and disseminating information.
• Managing the CIO calendar, meeting arrangements, travel planning, and expense reporting.
• Maintaining confidentiality of all corporate, personnel and research matters.
• Assisting senior IT team members with some of their above duties.

Competencies and Skills

• Bachelor degree with 3+ year administrative experience in supporting executive level employees.
• Must be proficient in all Microsoft Suite Applications with superior knowledge of PowerPoint and Excel.
• Must be extremely well organized and energetic with excellent administrative skills.
• Excellent verbal and written communication skills required.
• Strong ability to multitask, prioritize work and meet deadlines.
• A professional appearance and telephone manner is essential.
• Ability to interact and interface with all levels within the organization.

EEO/AA Statement

Global Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.