Executive Administrator

Unisys; Rockville (MD); On-site; USD 70,000 - 90,000; Full time

Job summary

Unisys is seeking an Executive Assistant to provide confidential administrative support to senior leadership in Rockville, MD. The role will manage complex schedules, prepare materials for meetings, and coordinate travel to Tysons as needed.

You will interact with executives, prepare documents, and assist with special projects, ensuring timely delivery of reports and correspondence. A high level of discretion and strong organizational skills are required for this pivotal support role.

Qualifications

• High school diploma or equivalent.
• 8+ years of related experience as secretary/administrative assistant or similar.
• Proficiency in word processing, spreadsheet, and presentation software.
• Additional education or training.
• Experience providing administrative or secretarial support to a senior executive.
• Supervisory experience is preferred.

Responsibilities

• Provides confidential administrative and secretarial support to leadership.
• Manages and maintains executive schedules, meetings, and travel arrangements.
• Prepares materials for meetings and presentations.
• Reads and analyzes incoming mail, memos and reports for distribution.
• Prepares correspondence and other documents from verbal direction or policies.
• Coordinates meetings and conferences and prepares notes/minutes.
• Backups Office Manager and maintains records.

Skills

Calendar management

Organization

Interpersonal skills

Team collaboration

Office administration

Education

High school diploma or equivalent

8+ years of related experience

Tools

Word processing

Spreadsheet software

Presentation software

Job description

Location

Rockville, MD (Onsite) (need to travel to Tysons as needed)

Duration

6+ Months

Description

Job Description

The Executive Assistant is responsible for providing confidential administrative and secretarial assistance to leadership or higher in Member. The Executive Assistant will work independently to respond to information requests and resolve issues or problem on behalf of executives. This is advanced technical or administrative work in which the incumbent is highly experienced in his/her assigned roles and works under very limited supervision on business sensitive and/or confidential materials.*FUNCTION • Provides the overall administrative support for regulatory programs by assuring that documents, reports and correspondence are prepared, reconciled and distributed in a timely manner.

• Provides ad hoc reports and conducts ad hoc reviews as requested.
• Provides assistance and administrative support for special projects including preparing materials for use in presentations.
• Manages and maintains schedules including scheduling appointments, serving as primary point of contact for executives, and assures that appropriate materials are available for meetings.
• Places outgoing calls on behalf of the executive to request information or to contact appropriate individuals for the executive.
• Schedules and organizes meetings for the executive including greeting visitors and being primary point of contact during their visits.
• Reads and analyzes incoming mail, memos and reports to determine significance and appropriate distribution.
• Prepares and edits correspondence, reports and other documents as well as prepares responses to routine inquiries.
• Prepares correspondence and other written materials from verbal direction, softcopy, or from knowledge of company policy or procedures.
• Coordinates meetings and conferences in District or Home Office and, when required, orders food and prepares meeting materials.
• Prepares agendas, meetings notes and minutes of meetings, as required.
• Makes arrangements for travel, conferences, off-site meetings, and other events.
• Works closely with the Office Manager in District as backup.
• Files correspondence and other records or forwards documents for storage.

*EDU EXP High school diploma or equivalent. Eight (8) years of related experience as a secretary, administrative assistant, or similar responsibilities. Proficiency in the use of word processing, spreadsheet, and presentation software. Additional education or training. Experience providing administrative or secretarial support to a senior executive. Supervisory experience is preferred.

Must have’s

• Very organized
• Very intuitive
• Experience managing complex scheduling, calendaring
• Great team player/ can help be intermediary with engineering (with different personalities)