Executive Assistant

ccmcnet; Plano (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k with company match

Paid vacation and holidays

Employee assistance program

Training and education assistance

Job summary

CCMC is seeking an Executive Assistant to support the CCMC Executive Team in Plano. You will perform a wide range of administrative tasks, coordinate travel, manage calendars, draft reports, and handle confidential matters to enable executives to lead effectively.

The role requires four+ years supporting multiple executives, superb communication and organizational skills, and a proactive, deadline-driven mindset. A pre-employment drug screen and background check are required.

Qualifications

• Four years of experience as a C-suite assistant supporting multiple executives
• Excellent verbal and written communication skills
• Excellent organizational and time-management abilities
• Ability to meet deadlines and stay proactive
• Willingness to work outside regular hours for meetings
• Must pass pre-employment drug screen and background check

Responsibilities

• Complete a broad variety of administrative tasks to support the executive team
• Assist with special projects and serve as primary contact for internal/external colleagues
• Handle highly confidential matters with discretion
• Draft, edit and produce complex documents and presentations
• Compose and prepare correspondence
• Arrange travel and accommodations for executives
• Manage expenses and reporting
• Schedule and calendar management including meetings and events
• Take notes and record minutes
• Screen and greet visitors
• Support day-to-day executive calendar needs

Skills

Verbal and written communication

Organizational skills

Time management

Proactive approach

Multitasking with executives

Education

High school diploma

Associate’s or Bachelor’s in Office/Business Admin

Tools

Microsoft Office Suite

Job description

Are you an Administrative Professional who loves collaborating with team members to achieve company goals? Are you looking for a place where your input and suggestions are encouraged?

Look no further!

We’re CCMC; a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.

Our team is growing and we’re seeking an experienced Executive Assistant to support the CCMC Executive Team and will function as an integral part of the office.

What you will accomplish:

• Complete a broad variety of administrative tasks that facilitate the executive team in their ability to effectively lead the organization
• Assist with special projects and serve as a primary point of contact for internal and external colleagues on all matters pertaining to the executive team
• Act as point of contact of highly confidential and critical matters
• Help draft, design, edit and produce complex documents, reports and presentations
• Composes and prepares correspondence
• Arrange travel and accommodations for executives
• Manage expenses and required reporting
• Manage schedules and calendars including arranging for organizational meetings and events
• Take notes and record minutes
• Manage the day-to-day calendar needs of the executive team
• Screen, respond and/or greet visitors and decide if they should be able to meet with the executives

What we’re looking for:

• Minimum of four years of experience as a C-suite assistant supporting several executives at the same time
• High school diploma required
• Associate’s or Bachelor’s degree in Office or Business Administration or related field preferred
• Extreme proficiency with Microsoft Office Suite with the ability to learn new or updated software
• Extensive knowledge of office management and administration, clerical procedures and recordkeeping systems
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills
• Ability to meet deadlines
• Highly responsive as well as proactive
• Ability to effectively take initiate and apply sound judgement
• Work occasional hours outside of regular schedule for meetings
• Must pass a pre-employment drug screen and background check

If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state driver’s license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.

The physical requirements can vary, but generally, they may include:

• Mobility: Ability to walk the grounds long distances in various weather conditions.
• Lifting and Carrying: Occasionally lifting and carrying supplies or equipment up to 25 pounds.
• Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events.
• Manual Dexterity: Skills in using technology, including computers and mobile devices.
• Driving: Ability to operate vehicle to perform certain job functions. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)

We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodations during the application process or in performing the job duties as described in the posting, please email [e-mail] so we can review next steps together.

What we offer:

• Comprehensive benefits package including medical, dental, vision and life insurance
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid vacation, holiday and volunteer time
• Company-paid Short-term Disability
• Optional Long-term Disability
• Employee assistance program
• Optional Pet Insurance
• Training and educational assistance
• Career development and growth opportunities
• Schedule flexibility
• Perhaps most importantly, a service-oriented team who is dedicated to your success!

About our Team:

Our team members are the strength behind CCMC. If you thrive working in a fast paced environment, are driven to succeed and enjoy strong client relationships, this role could be just right for you.