Administrative Coordinator

Capital Consultants Management Corporation; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Wellness program

401k with company match

Paid time off for vacation and wekeend

Paid parental leave

Training and educational assistance

Employee Assistance Program

Job summary

Capital Consultants Management Corporation (CCMC) seeks an Administrative Coordinator to support a community-focused team. You will handle inquiries, route information, process homeowner payments, and assist with clerical and accounting tasks in a service-driven environment.

Ideal candidates are organized, reliable, and communicative, with strong MS Office skills and a customer-first mindset. This role involves interacting with residents and supporting events within the master-planned community.

Qualifications

• Professional and adaptable with strong organizational skills and discretion.
• Ability to handle high volume inquiries and multi-task effectively.
• Proficient with MS Office and office equipment to support operations.
• Clear, effective written and oral communication and attention to detail.

Responsibilities

• Assist with Administrative and Accounting tasks using various tools.
• Open and route mail and deliveries to appropriate recipients.
• Process homeowner payments, post checks, and communicate options.
• Maintain supplies and support attendance at community events as needed.

Skills

Administrative skills

Customer service

Communication skills

Detail oriented

Time management

Tools

MS Office

Job description

Do you thrive in a service oriented environment where you are part of a collaborative team Do you want to have a career with a company that values its employees We are CCMC a community management company specializing in master planned communities

Our vision of inspiring a resident centric focus is brought to life by our core values Integrity Respect Service and Community

About the Community Within this beautiful master planned community you will find schools as well as parks and playgrounds equipped with slides swings and tot lots These parks are scattered throughout the community which make them accessible to all residents We also offer our residents a basketball court volleyball court corn hole stocked lake and a disc golf course

At CCMC our Administrative Coordinator plays a crucial role in executing our companys purpose statement We build community by bringing people together in the neighborhoods where they live and in the offices where we work Simply put we create experiences that connect people The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails and provide general information or re direction to appropriate departments; all while learning and growing their administrative communications and accounting skills

What you'll accomplish

• Assist with Administrative Accounting and other clerical needs using a variety of office equipment software and tools
• Open log in and appropriately disseminate all incoming mail and deliveries
• Accept Association payments process checks for immediate posting and assist Homeowners with payment optionsmethods and waivers of late fees or fines
• Manage accounts payables processes including coding of invoices maintenance of all expense backup documentation and ensuring association checks are handled and distributed with the utmost care
• Inventory maintain and order office and janitorial supplies
• Participate in community events and meetings as needed

What were looking for

• Professional and adaptable demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters
• Self motivated dependable organized and efficient with excellent problem solving skills
• Computer skills that include a strong working knowledge of MS Office programs such as Outlook Word and Excel
• Able to communicate effectively orally and in writing and have high attention to detail
• Have excellent telephone manner with a commitment to the highest customer service possible
• Candidates must be able to sit or stand for extended periods and attend and community events as required
• Must have a valid drivers license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities
• Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager including possible evenings and weekends
• Must pass pre employment drug screen and background check
• If driving is or becomes a requirement of the role it is required at all times that you hold a valid state drivers license for the class of vehicle you are driving maintain a clean motor vehicle report and hold current automobile insurance at statutory limits
• You must notify Human Resources immediately regarding any change to your motor vehicle standing
• CCMC may periodically review motor vehicle reports to ensure compliance with these requirements

Physical requirements

• Lifting and Carrying Occasionally lifting and carrying supplies or equipment up to 25 pounds
• Extended Sitting or Standing Capability to sit or stand for extended periods during meetings or events
• Manual Dexterity Skills in using technology including computers and mobile devices
• Driving Ability to operate vehicle to perform certain job functions
• Please note We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status

We are committed to creating an inclusive and accessible work environment If you require reasonable accommodations during the application process or in performing the job duties as described in the posting please email talentccmcnetcom so we can review next steps together

What we offer

• Comprehensive benefits package including medical dental and vision
• Wellness program
• Flexible Spending Accounts
• Company matching 401k contributions
• Paid time off for vacation holidays medical and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs including Employee Assistance Program and Calm Health
• Optional benefits including short and long term disability life insurance and pet insurance
• Most importantly a caring team who is dedicated to your success