Executive Assistant

Lee Hecht Harrison Nederland B.V.; Phoenix (AZ); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Short-term disability

401K plan

Paid time off

Job summary

Lee Hecht Harrison Nederland B.V. in Phoenix, AZ is seeking an experienced Executive Assistant to partner with senior leadership and drive efficient daily operations. You will manage calendars, coordinate meetings, and prepare materials for executive reviews in a fast-paced corporate environment.

The role requires 4+ years supporting executives, advanced MS Office skills, and exceptional organization with discretion. This onsite position offers strong benefits and opportunities for impact.

Qualifications

• 4+ years supporting senior leadership or C-suite executives.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational and communication skills; discreet handling of information.
• Experience in fast-paced, deadline-driven environments.

Responsibilities

• Provide direct administrative support to executive leadership and act as a trusted contact.
• Manage complex calendars, coordinate schedules, and prioritize appointments.
• Organize meetings, conferences, and events with logistics and attendees.
• Prepare meeting materials, presentations, and executive reports.
• Document discussions, track follow-ups, and communicate action plans.
• Process and reconcile executive expense reports and assist with financial reporting.
• Develop PowerPoint presentations and executive-facing reports.
• Review agreements and documents for completeness and compliance.
• Coordinate office operations: supplies, inventory, and space planning.
• Welcome visitors, manage guest access, and enforce security protocols.
• Assist with data management, file maintenance, and administrative projects.
• Collaborate across teams to support initiatives and priorities.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Discretion

Professional demeanor

Deadline-driven

Education

High School diploma or GED

Associate's or Bachelor's preferred

Tools

Microsoft Office

Job description

Executive Assistant

LHH Recruitment Solutions is partnering with a growing organization in Phoenix, Arizona, to hire an experienced Executive Assistant. This position will serve as a key partner to senior leadership, helping manage daily operations, communications, scheduling, and high-level administrative initiatives. The ideal candidate is proactive, highly organized, and thrives in a fast-paced corporate environment.

Key Responsibilities

• Provide direct administrative support to executive leadership and act as a trusted point of contact for internal and external communications.

• Manage complex calendars, coordinate schedules, and prioritize appointments to maximize executive productivity.

• Organize meetings, conferences, and special events, including logistics, room reservations, and attendee communications.

• Prepare meeting materials, presentations, reports, agendas, and other executive-level documentation.

• Document meeting discussions, track follow-up items, and communicate action plans to stakeholders.

• Process and reconcile executive expense reports while assisting with financial reporting requests.

• Develop professional PowerPoint presentations and executive-facing reports.

• Review agreements and business documents to ensure completeness and compliance with company standards.

• Coordinate office operations, including ordering supplies, maintaining inventory records, and supporting workplace organization.

• Welcome visitors, oversee guest access procedures, and ensure adherence to office security protocols.

• Assist with data management, file maintenance, document preparation, and other administrative projects.

• Collaborate with teams across the organization to support business initiatives and executive priorities.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.

• Minimum of 4 years of recent experience supporting senior leadership or C-suite executives.

• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.

• Strong verbal and written communication skills with a polished and professional demeanor.

• Ability to handle confidential information with discretion and sound judgment.

• Proven experience working in a fast-paced, deadline-driven environment.

Additional Requirements

Selected candidates must successfully complete:

• 10-year background investigation

• Credit screening

• Drug screening

Details

Full-Time
Monday-Friday
Pay: $30.00-$40.00 per hour, DOE
Location: Phoenix, AZ - Onsite

*Contract To Hire Position*

Pay Details: $30.00 to $40.00 per hour

• Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.