Administrative Assistant

Lee Hecht Harrison Nederland B.V.; Mesa (AZ); On-site; USD 28,000 - 33,000; Full time

Job summary

Lee Hecht Harrison Nederland B.V. in Mesa, AZ seeks an Administrative Assistant to support the Vice President of Technical Services in an in-office capacity. This role acts as a liaison across multiple departments, coordinating calendars and communications.

The ideal candidate is highly organized, pro-active, and comfortable using AI tools to improve efficiency while ensuring data security. Hours are Monday to Friday, 8:00 AM to 5:00 PM MST, with pay of $20–$24 hourly.

Qualifications

• Administrative, office coordination, or executive support experience.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office and Microsoft Teams.

Responsibilities

• Manage calendars, scheduling, and meeting coordination.
• Coordinate communication across multiple teams and departments.
• Support the Technical Services organization with administrative tasks and special projects.
• Organize meetings, track follow-ups, and assist with documentation.
• Learn internal workflows and become a trusted resource for leadership and staff.
• Utilize AI tools to improve efficiency while validating accuracy and maintaining data security.
• Anticipate needs and help keep priorities on track as knowledge of the organization grows.

Skills

Administrative experience

Office coordination

Executive support

Organizational skills

Multitasking

Self-starter

Relationship building

Education

High School Diploma or GED

Tools

Microsoft Office

Microsoft Teams

Job description

Administrative Assistant

LHH is seeking a highly organized and proactive Administrative Assistant to support the Vice President of Technical Services and serve as a key liaison across multiple departments. Although the VP works remotely, this position is fully in-office and acts as an extension of leadership within the office environment.

This is an excellent opportunity for someone who enjoys building relationships, coordinating across teams, and growing their career within a collaborative technology-focused organization.

Key Responsibilities:

• Manage calendars, scheduling, and meeting coordination
• Coordinate communication across multiple teams and departments
• Support the Technical Services organization with administrative tasks and special projects
• Organize meetings, track follow-ups, and assist with documentation
• Learn internal workflows and become a trusted resource for leadership and staff
• Utilize AI tools to improve efficiency while validating accuracy and maintaining data security
• Anticipate needs and help keep priorities on track as knowledge of the organization grows

Qualifications:

• Administrative, office coordination, or executive support experience
• Strong organizational, communication, and multitasking skills
• Ability to build relationships across different personalities and teams
• Self-starter with a proactive, solutions-oriented mindset
• Proficiency with Microsoft Office and Microsoft Teams
• High School Diploma or GED required

Preferred

• Experience supporting executives or senior leaders
• Interest in technology and emerging AI tools
• Experience coordinating across multiple departments

Details:

• PREFERRED START BY 9/8
• Type: Temp to Hire. Will be made a permanent employee if they are a good fit.
• Schedule/Hours: Monday-Friday, 8:00 AM-5:00 PM MST
• Pay Rate: $20 - 24.00/hr (Depending on Experience)
• Location: Onsite in Mesa, AZ 85204

Pay Details: $20.00 to $24.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.