Executive Assistant

Manpower; Phoenix (AZ); On-site; USD 75,000 - 85,000; Full time

Job summary

ManpowerGroup is seeking an Executive Assistant in Phoenix, AZ to support senior leadership with calendar management, meeting scheduling, travel planning, and professional correspondence. The role requires 5+ years of EA or senior administrative support, advanced MS Office skills, excellent written and verbal communication, and exceptional organizational and multitasking abilities.

Experience in FDA-regulated, GMP, or manufacturing environments and familiarity with ERP and document management

Qualifications

• 5+ years of Executive Assistant or senior administrative support experience.
• Strong proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, and Teams).
• Excellent written and verbal communication abilities.
• Exceptional organizational, time-management, and multitasking skills.
• Experience in FDA-regulated, GMP, or manufacturing environments.

Responsibilities

• Manage complex calendars, meeting schedules, and executive priorities.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Take meeting notes and track action items to ensure timely completion.
• Serve as a professional liaison between executive leadership, employees, customers, vendors, and external partners.
• Handle sensitive and confidential information with the highest level of discretion.

Skills

Calendar management

Travel coordination

MS Office proficiency

Communication

Organizational skills

Discretion

Multitasking

Education

High School Diploma

Tools

ERP systems

Document management systems

Expense management platforms

Job description

Our client, located in Phoenix, AZ is looking for an Executive Assistant to join their team.

Job Title: Executive Assistant

Location: Phoenix, AZ

Pay Rate Range: $75,000 - $85,000

Shift: 1st shift

What’s the Job?

• Manage complex calendars, meeting schedules, and executive priorities.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Take meeting notes and track action items to ensure timely completion.
• Serve as a professional liaison between executive leadership, employees, customers, vendors, and external partners.
• Handle sensitive and confidential information with the highest level of discretion.

What’s Needed?

• High School Diploma or equivalent.
• 5+ years of Executive Assistant or senior administrative support experience.
• Strong proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, and Teams).
• Exceptional organizational, time-management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Familiarity with ERP systems, document management systems, and expense management platforms.
• Experience in FDA-regulated, GMP, or manufacturing environments

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.