Executive Assistant

Lee Hecht Harrison Nederland B.V.; Phoenix (AZ); On-site; USD 80,231,000 - 91,693,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Short-term disability

Commuter benefits

401K plan

Paid leave

Holiday pay

EAP program

Job summary

LHH Recruitment Solutions in Phoenix, AZ is seeking an Executive Assistant to support a c-suite and coordinate communications and travel. The full-time role pays $28–$32 per hour and requires a high level of professionalism and executive support.

Responsibilities include scheduling meetings, managing correspondence, preparing slide decks, expense reports, reviewing contracts for compliance, and providing cross-department assistance; excellent communication and organization are essential.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 2+ year of recent proven experience as a senior level administrative or executive assistant supporting a c-suite level executive
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional communication

Responsibilities

• Liaison calls and emails for executive; have a professional correspondence on their behalf
• Schedule and coordinate meetings and appointments for c-suite level executives
• Arrange and coordinate travel arrangements
• Reconcile expense reports and run financial reports
• Create powerpoint/slide deck presentation for clients as requested
• Review contracts for compliance
• Take meeting minutes and send out action items to departments
• Purchase office supplies and office inventory- track inventory in spreadsheet
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Provide support to various departments as needed.
• Ensure security protocols are followed for visitor access.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Professional communication

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Executive Assistant - Phoenix, AZ

LHH Recruitment Solutions is partnered with a financial services company in Phoenix, AZ that is looking for an Executive Assistant to join the team. This is a full-time Monday through Friday position $28.00-$32.00 per hour depending on prior experience. This requires a high-level of communication, professionalism, and executive support.

Job Description

• Liaison calls and emails for executive; have a professional correspondence on their behalf
• Schedule and coordinate meetings and appointments for c-suite level executives
• Arrange and coordinate travel arrangements
• Reconcile expense reports and run financial reports
• Create powerpoint/slide deck presentation for clients as requested
• Review contracts for compliance
• Take meeting minutes and send out action items to departments
• Purchase office supplies and office inventory- track inventory in spreadsheet
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Provide support to various departments as needed.
• Ensure security protocols are followed for visitor access.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 2+ year of recent proven experience as a senior level administrative or executive assistant supporting a c-suite level executive
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional communication

Pay Details: $28.00 to $32.00 per hour

Benefits

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan
• Paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law
• Holiday pay where applicable

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.