Executive Assistant

Future Standard; Philadelphia (Philadelphia County); On-site; USD 90,000 - 130,000; Full time

Job summary

Future Standard is seeking an Executive Assistant to provide high-level administrative support to Executive Committee and Management Committee leaders. This role is on-site and critical for ensuring efficiency through expert calendar management, travel coordination, and proactive administrative support.

The Executive Assistant will partner with the administrative team across the organization to deliver seamless support in a fast-paced, collaborative environment and uphold the highest standards

Qualifications

• Bachelor’s degree preferred and relevant experience welcomed.
• 8–10 years supporting senior executives at a high level.
• Experience in fast-paced environments with multiple leaders.
• Exceptional written and verbal communication skills.
• Advanced calendar management and travel coordination ability.
• Strong confidentiality and discretion with sensitive information.
• Proficiency with Microsoft Office suite (Outlook, Excel, PowerPoint).

Responsibilities

• Manage complex executive calendars, scheduling, and long-range planning.
• Prioritize conflicts and balance competing executive priorities.
• Coordinate domestic and international travel logistics and itineraries.
• Maintain accurate contact management and correspondence.
• Prepare presentations, reports, and meeting materials.
• Submit timely expense reports and track budget-related items.
• Plan executive meetings and client events as needed.
• Partner with administrative team and leadership for seamless support.
• Demonstrate leadership, ownership, and proactive problem solving.

Skills

Calendar management

Travel coordination

Communication skills

Confidentiality

Problem solving

Education

Bachelor’s Degree preferred

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Future Standard is seeking an Executive Assistant to provide high-level administrative support to Executive Committee and Management Committee leaders. This role is critical to ensuring the efficiency and effectiveness of senior leadership through expert calendar management, travel coordination, and proactive administrative support. The ideal candidate will possess exceptional communication, organizational, and time management skills, along with the ability to anticipate needs, manage competing priorities, and maintain the highest standards of professionalism and confidentiality. The Executive Assistant will partner closely with the administrative team and colleagues across the organization to deliver seamless support in a fast-paced, collaborative environment. This is an on-site role that requires agility, sound judgment, and a commitment to providing exceptional service to senior executives.

THE SUCCESSFUL CANDIDATE IS EXPECTED TO:

• Manage complex and active executive calendars, including meeting scheduling, long-range planning, recurring event management, meeting preparation, and coordination across multiple stakeholders.
• Expertly prioritize and resolve scheduling conflicts while balancing competing executive priorities.
• Coordinate all aspects of domestic and international travel, including booking, itinerary management, logistics coordination, and real-time problem solving.
• Facilitate consistent and accurate contact management.
• Handle highly confidential and sensitive information with the utmost discretion and professionalism.
• Prepare correspondence, presentations, reports, meeting materials, and other executive communications.
• Prepare and submit expense reports in a timely and accurate manner.
• Plan and coordinate executive meetings, client events, dinners, and other business functions.
• Build strong working relationships across all levels of the organization and serve as a trusted partner to senior leadership.
• Demonstrate leadership, teamwork, credibility, sound judgment, and a proactive approach to problem solving.
• Operate independently, resourcefully, and with a strong sense of ownership and accountability.

QUALIFICATIONS/ EXPERIENCE:

• Bachelor’s Degree preferred.
• 8–10 years of Executive Assistant experience supporting senior executives, preferably at the Executive Committee, C‑suite, or equivalent leadership level.
• Experience supporting multiple senior leaders in a dynamic, fast-paced environment.
• Exceptional communication skills, both written and verbal.
• Expert-level organizational and calendar management skills with a demonstrated ability to manage complex scheduling requirements.
• Extensive experience coordinating and managing executive travel arrangements.
• Experience working in financial services is preferred.
• Strong knowledge of corporate technology platforms and a willingness to learn new tools and systems.
• Highly proficient in Microsoft Office, including Outlook, Excel, and PowerPoint.
• Assertive, self-confident, and comfortable interacting with stakeholders at all levels.
• Demonstrated professionalism, discretion, and commitment to maintaining confidentiality.
• Highly motivated, service-oriented, and able to thrive in a collaborative environment.

Future Standard is a global alternative asset manager serving institutional and private wealth clients, investing across private equity, credit, real estate and infrastructure. With a 30+ year track record of value creation and $94 billion in assets under management, we back the business owners and financial sponsors that drive growth and innovation across the middle market, transforming untapped potential into durable value.

Total AUM estimated as of March 31, 2026.

Future Standard is an Equal Opportunity Employer.

Future Standard does not accept unsolicited resumes from recruiters or search firms. Any resume or referral submitted in the absence of a signed agreement is property of Future Standard and no fee will be paid.