Executive Assistant - Legal & Compliance Department

Future Standard; Philadelphia (Philadelphia County); On-site; USD 80,000 - 110,000; Full time

Job summary

Future Standard is seeking an Executive Assistant to provide high-level administrative support to the Executive Committee and Management Committee leaders, including the Chief Legal Officer. The role focuses on expert calendar management, travel coordination, and proactive administrative support in a fast-paced, highly regulated environment.

This on-site position requires agility, discretion, and strong professionalism, partnering with the Legal Department and cross-functional teams to deliver

Qualifications

• Bachelor’s degree preferred and 5–7 years of Executive Assistant experience.
• Experience supporting multiple senior leaders in a fast-paced environment.
• Excellent communication, both written and verbal, with confidentiality.
• Proficient in MS Office suite including Outlook, Excel, and PowerPoint.

Responsibilities

• Manage complex executive calendars, including meeting scheduling and long-range planning.
• Prioritize and resolve scheduling conflicts while balancing executive priorities.
• Coordinate travel arrangements and itineraries across stakeholders.
• Prepare presentations, reports, and executive materials.
• Submit timely expense reports with accuracy.
• Plan executive meetings, board events, and governance activities.
• Distribute confidential materials with proper document controls and confidentiality.

Skills

Exceptional communication

Organizational skills

Calendar management

Discretion

Prioritization

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Philadelphia, Pennsylvania, United States

Future Standard is seeking an Executive Assistant to provide high-level administrative support to Executive Committee and Management Committee leaders, including the Chief Legal Officer. This role is critical to ensuring the efficiency and effectiveness of senior leadership through expert calendar management, travel coordination, and proactive administrative support. The ideal candidate will possess exceptional communication, organizational, and time management skills, along with the ability to anticipate needs, manage competing priorities, and maintain the highest standards of professionalism and confidentiality.

The Executive Assistant will partner closely with the Legal Department, administrative team, and colleagues across the organization to deliver seamless support in a fast-paced, highly regulated environment. This is an on-site role that requires agility, sound judgment, discretion, and a commitment to providing exceptional service to senior executives.

THE SUCCESSFUL CANDIDATE IS EXPECTED TO:

• Manage complex and active executive calendars, including meeting scheduling, long-range planning, recurring event management, meeting preparation, and coordination across multiple stakeholders.
• Expertly prioritize and resolve scheduling conflicts while balancing competing executive priorities.
• Coordinate all aspects of travel, including booking, itinerary management, logistics coordination, and real-time problem solving.
• Handle highly confidential information with the utmost discretion and professionalism.
• Prepare presentations, reports, meeting materials, and other executive communications.
• Prepare and submit expense reports in a timely and accurate manner.
• Plan and coordinate executive meetings, client events, dinners, Board meetings, and other business functions.
• Coordinate the preparation and distribution of Board, governance, legal, and regulatory materials while ensuring appropriate confidentiality and document controls.
• Serve as a liaison between the Legal Department and internal business partners, outside counsel, regulators, auditors, and other key stakeholders.
• Track and manage critical legal, governance, regulatory, and compliance-related deadlines, meetings, and deliverables.
• Build strong working relationships across all levels of the organization and serve as a trusted partner to senior leadership.
• Operate independently, resourcefully, and with a strong sense of ownership, accountability, and sound judgment.

QUALIFICATIONS / EXPERIENCE

• Bachelor’s Degree preferred.
• 5-7 years of Executive Assistant experience supporting senior executives or related legal administrative support
• Experience supporting multiple senior leaders in a dynamic, fast-paced environment.
• Exceptional communication skills, both written and verbal.
• Expert-level organizational and calendar management skills with a demonstrated ability to manage complex scheduling requirements.
• Experience working in legal, financial services or another highly regulated industry is preferred.
• Highly proficient in Microsoft Office, including Outlook, Excel, and PowerPoint.
• Assertive, self-confident, and comfortable interacting with stakeholders at all levels, including Board members, outside counsel, and regulators.
• Demonstrated professionalism, discretion, and commitment to maintaining confidentiality.
• Highly motivated, service-oriented, and able to thrive in a collaborative environment.

Future Standard is a global alternative asset manager serving institutional and private wealth clients, investing across private equity, credit, real estate and infrastructure. With a 30+ year track record of value creation and $94 billion in assets under management, we back the business owners and financial sponsors that drive growth and innovation across the middle market, transforming untapped potential into durable value.

Total AUM estimated as of March 31, 2026.

Future Standard is an Equal Opportunity Employer.

Future Standard does not accept unsolicited resumes from recruiters or search firms. Any resume or referral submitted in the absence of a signed agreement is property of Future Standard and no fee will be paid.

We are committed to cultivating an inclusive environment and building a workforce that represents and celebrates all facets of diversity. We believe we are much stronger as a company when we attract, hire, develop, retain and grow a diverse talent pipeline and welcome applicants from all identities.

To us, diversity includes not only representation from underrepresented groups but an understanding of the richness of experiences people have to offer and our commitment to policies and practices that promote equity, inclusion, and belonging for all colleagues.