Executive Assistant

Future Standard; Philadelphia (Philadelphia County); On-site; USD 105,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

Child care support

Job summary

A global alternative asset manager is seeking an Executive Assistant to provide high-quality administrative support to the executive team. The role requires exceptional organizational and communication skills, managing calendars, and preparing reports. Ideal candidates have 5-10 years of experience, preferably in financial services, and are proficient with Microsoft Office. The position is full-time on-site in Philadelphia, offering a salary range of $105,000 - $115,000 and various benefits, including medical insurance and 401(k).

Qualifications

• 5-10 years Executive Assistant experience preferred.
• Experience working in financial services is preferred.
• Highly proficient with Microsoft Office tools.

Responsibilities

• Manage an active calendar of meetings and appointments.
• Prepare expense reports and correspondence.
• Plan and execute client events.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Project management

Leadership

Education

Bachelor’s Degree

Tools

Salesforce

Microsoft Office (Excel, PowerPoint, Outlook)

Job description

Future Standard is seeking an Executive Assistant to provide administrative support to our Executive Committee level leadership.

The ideal candidate will have exceptional organizational, time management and communication skills. The Executive Assistant will coordinate with the administrative team and internal colleagues for all administrative functions across the organization. This is an on-site role that requires collaboration and a 24/7 mindset to provide high-quality administrative support to the executive team.

Key Responsibilities

• Manage an active calendar of meetings and appointments. Handle various types of calendar/meeting coordination including tracking and monitoring recurring events, long range calendar mapping, tracking of current meeting statuses/attendance and meeting preparation.
• Prioritize conflicting needs and reschedule requests regarding all calendar appointments expeditiously.
• Facilitate consistent contact management.
• Achieve mastery knowledge of departmental practices/policies and procedures and be able to work with highly confidential information.
• Prepare correspondence, memos, schedules, forms and reports as needed.
• Prepare and submit expense reports.
• Plan and execute client event and dinners in both small and large formats.
• Always behave with the utmost professionalism.
• Compile information and prepare spreadsheets and presentations.
• Demonstrate leadership, teamwork, credibility and trust.
• Be resourceful, decisive and proactive.
• Use strong judgement independently in a variety of situations.

Qualifications

• Bachelor’s Degree preferred.
• 5-10 years Executive Assistant experience preferred.
• Salesforce experience preferred.
• Experience working in financial services is preferred.
• Exemplary organizational skills, including the ability to work with minimal supervision and manage competing priorities.
• Strong knowledge of corporate technology/platforms and the ability to stay on top of new tools and technologies with an interest and passion for learning.
• Strong communication and organizational skills; strong planning, problem solving, project management and time management skills.
• Highly Proficient with Microsoft Office, expressly Excel, PowerPoint and Outlook.
• Assertive, self-confident, and comfortable interacting and building relationships with all levels of personnel.
• Demonstrate professionalism and a high degree of discretion in all interactions.
• Highly motivated, mission driven and community oriented.
• Strong communication and organizational skills; strong planning, problem solving, project management and time management skills.

Future Standard is a global alternative asset manager serving institutional and private wealth clients, investing across private equity, credit and real estate. With a 30+ year track record of value creation and over $86 billion in assets under management, we back the business owners and financial sponsors that drive growth and innovation across the middle market, transforming untapped potential into durable value.

Future Standard is an Equal Opportunity Employer.

Future Standard does not accept unsolicited resumes from recruiters or search firms. Any resume or referral submitted in the absence of a signed agreement is property of Future Standard and no fee will be paid.

Seniority level: Associate

Employment type: Full-time

Job function: Administrative, Strategy/Planning, and Project Management

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave
• Tuition assistance
• Disability insurance
• Child care support

Location: Philadelphia, PA

Salary: $105,000.00 - $115,000.00