Executive Assistant

ROCS Grad Staffing; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

ROCS Grad Staffing seeks an Executive Assistant to provide administrative and strategic support to the CEO in the Washington, DC area. You will manage calendars, coordinate travel, prepare meeting materials, and assist with daily office operations.

You will play a critical role in keeping leadership organized, prepared, and informed, handling confidential information with discretion, and supporting occasional evening and off-site events.

Qualifications

• 2+ years of experience supporting a CEO or senior executive.
• Bachelor’s degree preferred or equivalent experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational and communication skills.
• Ability to manage competing priorities and deadlines.
• Discretion and professionalism with confidential information.
• Ability to support occasional evening and off-site events.

Responsibilities

• Manage the CEO’s calendar, meetings, and conference calls.
• Coordinate travel arrangements, itineraries, and expense reports.
• Prepare meeting agendas, presentations, and briefing materials.
• Take meeting notes, track action items, and follow up on deadlines.
• Assist with event planning, registration, and onsite support.
• Greet visitors and maintain organized meeting spaces.
• Provide general administrative support and assist with special projects.

Skills

Calendar management

Travel coordination

Meeting prep

Event planning

Administrative support

Education

Bachelor’s degree preferred or equivalent experience

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Job description

As an Executive Assistant, you will provide administrative and strategic support to the CEO. You will manage calendars, coordinate travel, prepare meeting materials, support events, and assist with daily office operations. You will play an important role in keeping leadership organized, prepared, and informed.

Responsibilities:

• Manage the CEO’s calendar, meetings, and conference calls.
• Coordinate travel arrangements, itineraries, and expense reports.
• Prepare meeting agendas, presentations, and briefing materials.
• Take meeting notes, track action items, and follow up on deadlines.
• Assist with event planning, registration, and onsite support.
• Greet visitors and maintain organized meeting spaces.
• Provide general administrative support and assist with special projects.

Requirements:

• At least 2 years of experience supporting a CEO or senior executive.
• Bachelor’s degree preferred or equivalent experience.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, and time management skills.
• Ability to manage competing priorities and meet deadlines.
• Professionalism, discretion, and ability to handle confidential information.
• Ability to support occasional evening and off-site events.